Top Functionalities of an Education ERP Software

Technology is to modify our lives not complicate it. Yet, a weak understanding of any technology will transform a chaotic and sophisticated method. It’s around us everyplace, in our homes, in the workplace, etc. No matter how big or small your work is technology is a part of it.

We all use mobile which has become an integral part of our life. Suppose you don’t apprehend the practicality of your mobile, will you be able to use it to its full potential? No.
You take care of every little detail while choosing a gadget whether it’s a mobile, laptop or any other. Like any other technologies, there are few which are designed for our academic institutes. To make life easier for students, teachers, and other administrative staff members. What is your opinion concerning selecting a student management system?
For an educational institute that is creating the future of a nation, creating jobs, etc. It’s the question about the future of your institute, it can be a school, college or university. If you’re not aware of the product that is available to help your institute, how will you use it to its full potential? After doing analysis in several on-line and offline platforms, I came to understand that many people are inquisitive about Education ERP or Student Management system. Yet they are very less responsive to the functionality of it.
An Education ERP comes with tones of functions. And due to continuous advancement in technology, it’s evolving with time. It comes with different names for different levels of education. If you search online you’ll realize several education management systems.
They come with various names such as student management software, school ERP, school management software, institute management software, school app, etc. Being a smart decision-maker you should be aware of the fundamental functions of it, before implementing it in your institute. Education ERP software comes with modules to handle several departments in your organization. For example, Paatham school management system comes with 18 modules to handle complete student life cycle from admission to course completions.

Here are the top functionalities of Education ERP

Simplify admission processes

The admission method involves inquiry, form sale, form submission, application, document submission, and many things. The higher education system has an extra layer of the various selection process for college admission which makes it even more complex. With the assistance of education ERP system, you can integrate all the above processes in one module. It makes your work easy and simplified.

Manage Programs and Course

Higher education institutes run multiple programs and courses to have a high number of enrollments. To keep manual records of all these courses is a tedious task. An institute management ERP system can create and manage the different programs that run by your institute. It can also enroll/unenroll students as per your requirements.

Streamline examination

A student management system comes up with complete options to handle examination processes in your institute. It can manage pre and post examination operation such as setting up for exam center, room, and staff allocation, assessment scheme setup, exam execution, exam results, and its distribution. You can also control the type of marking you want to use. It can also provide a relative grading system to improve the overall result of your institute.

Control hostel, transportation, and inventory

Nowadays virtually every instructional institute provides hostel and transportation facility. If you implement a student management software in your institute, you can control every minute detail associated with hostels, transportation, and inventory. You can additionally insert the physical style of your hostel like no. of rooms, floor, bed, etc. in the hostel management system. With transportation module you can check the live location of buses, can record complete details of drivers, vehicle and many more.

Enrich teachers, students, and employees experience

With automation academics, students, and employees save a lot of time from other academic activities. This gives them to focus their time, energy and creativity toward their areas. Students get additionally concerned at school, academics become innovative with their teaching strategies. Because of this, the overall productivity of the institute increases.

Integrate finances of institute

You would be happy to know that a student management system can manage the finances of your institute as well. You can control fee and bill payment, employee payrolls, scholarship and sponsorship with one education ERP. This gives you the power to access all finance records with one click. You can generate all kinds of reports associated with receipts, bills, outstanding payments, account settlements, etc.

Best Virtual Classroom Software

Post pandemic, and perhaps here to stay permanently, the virtual classroom has increasingly become the building block of the educational experience. When choosing the best virtual classroom for your institute, it is essential to investigate the various features virtual classrooms offer and make your decision accordingly from the top virtual training platforms today. What you’re likely to be looking for is instructor-led virtual classroom software, that is built around live classes taught by an instructor present, and not necessarily self-paced or pre-recorded classes commonly being offered by many courses today. This raises the need for several must-have features.

For example, an important feature of your virtual classroom is security-bombings and intruders can put the safety of students at risk by exposing their names and other personal information and needs to be considered. Another important factor is the ability to collaborate and encourage student participation. In essence, your virtual classroom needs to be much more than just video conferencing with insightful and responsive features designed for students and their teachers’ needs.

Here are some of the best virtual training platforms available today.

1. Paatham

As part of a platform built for education, Paatham virtual classroom solves exactly the kind of problems learners face while attending live classes. With the app’s classroom software, students can easily collaborate, upload and access assignments, view class schedules, provide feedback in real-time, and more. In addition to content creation and video conferencing, the virtual classroom Paatham offers a digital academic bookstore, instant academic publishing platform, and security features to support learning. This ensures that students can access teacher notes, textbooks, audio lectures, and more even after class, anywhere and at any time. Paatham also facilitates collaboration, teacher-student feedback in real-time, and has features built for both K12 as well as university students, making it a one-stop app for every level from playschool to higher education and beyond.

2. EdApp

EdApp is another of the best virtual classroom software available today. It enables you to conduct live classrooms, conduct training, schedule classes, and more. It is easy to use and easily integrates with popular video conferencing tools such as Zoom and Microsoft teams.

3. Webex

Well-known and commonly-used virtual training software, Webex comes out tops for instructor-led training. With useful features such as on-screen emojis, real-time translations, meeting templates, and so on, it takes virtual classroom software beyond video conferencing.

4. Deck Toy

Many video conferencing apps have added on a few features in order to enable classroom use. With features like whiteboarding and added security, some have proven very useful during teaching. However, when an app like Deck Toy positions itself as a virtual classroom platform for very small children, it presents many possibilities for kindergarten, playschool, and primary school children, enabling gamification and other similar learning approaches.

5. Google Meet

At the beginning of the pandemic, Google meet had roughly 100 million users per day. That number has only increased in the last 18 months and continues to grow as more institutions adopt an unplanned approach to the pandemic. The virtual classroom software offers an upper limit of 250 users at a time and limited collaboration features but is cost-effective and easy to use.

6. Zoom

As a virtual training software, Zoom has become a verb of sorts, finding its place as a replacement for meet/call in common parlance. Used for business meetings as much as a virtual classroom software, Zoom was being used to conduct over 300 million meetings a day in April 2020. With a host of features such as the raised hand and more, it is a popular option for learning as much as business use.

7. New Row

A lesser-known, but effective virtual training software, New Row offers valuable features. Its most unique one is the collaborative whiteboard that all users can use simultaneously and collaborate while in the virtual classroom together, lessening the isolating effect of an online classroom.

8. Adobe Connect

Adobe Connect offers a rich experience along with service and support for using its virtual training software. Its virtual classroom features include collaborative opportunities such as whiteboards, polls, comments and drawings, and implementations as well as the ability to host up to 1000 participants.

9. Edulastic

One of the best virtual classroom platforms, Edulastic is aimed at school children and young learners. The app is differentiated by its assessment feature and enables educators to easily identify gaps and take remedial action when the issue is still small enough to fix. This leads to better results for an institution with higher student success rates.

10. Microsoft Teams

Microsoft Teams deserves a mention in our list of best virtual training software. An ideal tool for instructor-led training, the software lends itself to educational needs as much as business use cases. Capable of hosting up to 10,000 people per session, the software supports breakout rooms, file storage, secure access, and more.

Looking for the best virtual training software is not easy when you consider the range of choices available. However, it is important to consider that the ideal virtual classroom software has to address your specific needs. These include the location of your institute and its access to connectivity, the age of your students and their ability to use tech, your faculty and their tech-savviness as well as their style of teaching. Very importantly, your virtual classroom software has to support different kinds of content, and your students’ learning preferences.

Paatham, India’s first System for Education Design and Management, was built for education, and not the other way around. Ensuring that every feature has been designed with deep insight into the needs of educational institutes, based on the needs shared by education leaders, founders of premier institutes, and faculty. While the platform offers end-to-end solutions, institutes are invited to begin with the features they need in the immediate present and implement the other features as they go along. With support and services provided from the first demo to implementation and beyond, Paatham significantly reduces the cost of changes, drastically shortening onboarding time and visibly increasing staff productivity. Leading to a smooth experience and visibility into every instate function, as well as student progress from end to end.


What Is School Management Software?

School management software, which encompasses various aspects of management, allows schools to automate many tasks of running an institution. The varying management software packages offer a wide range of functions, from scheduling to student performance tracking. It may help schools improve communication, offer a better analysis of student performance, and allow an increased transparency with the parents.

The basic school administration software may handle a number of common administrative tasks, including:

  • Bill-pay and invoices
  • Grading and progress reports
  • Tracking of attendance
  • Admission processes
  • Schedules
  • Communication

If your school has deeper needs than the basics, the right software is out there. The more advanced systems may offer other functionalities, including: 

  • Learning management system (LMS), which may include training programs or educational courses.
  • Evaluation tools for administrators
  • A parent portal
  • Analytics reporting
  • Tools for library or bookstore management
  • Point-of-sale (POS) for the cafeteria or the campus store
  • Tools for fundraising
  • Health records for the school nurses

What to Look for in a School Management Software

When selecting a school management system vendor, it is vital to have a proper understanding of how the educational management software will impact your school. There are two major aspects to consider before making a purchase. First, consider the features that your school absolutely needs. Second, ensure that most, if not all, of the features you will be paying for are utilized in your school management.

Are you looking for scheduling and admission management? Or, do you need a system that allows automated grading and customized lessons plans? The quality of the school administration software depends on these features. Consider a number of aspects when selecting a School Administration System software.


The needs of a student in grade school vastly differ from a college student or an adult. The instructional requirements for each type of student vary as much as their living situations or responsibilities. To provide the best learning experience for your students, it is important to choose a School Administration System that satisfies the different requirements.

A recent study by Christensen Institute revealed that most of grade schools require specific features from the School Administration software, including:

1. Safe and accessible way to store and manage school data

2. Quick customer service from the vendors

3. Talent management features

4. Software integration features

These may seem like non-standard features, unlike admissions or academic reporting, but they will play a major role in the effectiveness of your school management. Understanding the needs of your specific school/grade level will allow you to meet all your school’s administrative needs.


Securing personal information of your staff and students is one of the most important responsibilities of your school. If you choose a school information management system that fails to store that information properly, you may not only lose those files but risk a serious security breach. Consider cloud backup and security features when you choose software.

Does the software you are considering have the following features?

1. The Cloud Backup is enabled

2. If the system is completely online, there is a separate hard drive serving as the backup

3. Quality firewall protection


The software you select must be accessible in and outside of the school. The off-site function will allow your teachers, staff, and administrators to access their work without having to be at school on a 24/7 basis. This function may come in handy for training new teachers or off-site data entry. This will not only increase the levels of productivity but also allow for more flexibility for your employees.

For example, GSuite for K12 Institutions provides access to school administrative data through a log-in and an internet connection. Is this something that is important to your school? Think about network capabilities and remote access when you select a software.


Student and faculty size play an important role in your selection of a school administration software. The size of the pool of data that the software must handle will impact your expenses since many vendors charge a premium amount for larger institutions. That’s why it’s important to ensure that the software is capable of not only handling your school’s data but that you don’t pay for more than you should to meet the management needs of your school.

Features of Effective School Management Software


Student information includes all information regarding the student — attendance, disciplinary aspects, report cards, health records, parent information, etc. All of this, with appropriate safety precautions, must be accessed through the school management software.


A parent portal allows the parent to be a part of the student’s school activities and stay connected with their academic progress.

Benefits of a parent portal may include: 

• Parents’ active participation in educational activities

• Access to up-to-date information regarding field trips, grades, parent meetings, etc.

• Attendance report and progress cards are available to parents without any delay

• Connects parents and teachers through a direct line of communication


A teacher platform may allow easier scheduling, availing information regarding students, as well as gives access to teachers’ activities inside the school. It also allows to view a teacher’s class schedule, file reports efficiently etc. The database provides details regarding class timings, student’s academic progress, and classroom activities. Some other advantages include:

• Teachers can log onto their database securely to access various records

• Classroom forms and document may be filled quickly, as the information regarding the classroom and students is updated accordingly

• Teachers may quickly notify parents about their student’s reports


AI has become a key feature of a good deal of management software systems. A great example of school management through AI is the School Bus Fleet Management. This feature allows schools to manage school buses without the need of walkie-talkies or late buses. It automates the routing system and allocation, making the process much easier than ever before. The possibilities with AI are endless and there are many options available for your school.


One of the most time-consuming aspects of management is keeping track of payments, preparing bills, and ensuring that the applicable fees are in place before sending out bills. A school management software may ease this process for parents, vendors, and the school overall.

Online billing allows schools to take credit card payments, so parents can make payments at home. This feature offers a simple way to manage financial transactions, including bill pay, fees, and payment delivery.

Top 10 Best School Management Software Solutions

We searched the market for administration software with not only consistent high reviews from experts, but with strong experience with the school industry. Here are our picks for the best school management software solutions on the market. Compare product features before making your selection! 

1. Paatham

Paatham is one of the best school management software and e-learning app that provides a one-stop solution for all types of school requirements like attendance management, fee management, hostel management, transportation management etc. Paatham modules utilize diversion based, thematic learning approach for junior students and various leveled, layered and versatile methodology for senior students. The learning arrangements are conveyed through powerful innovation, making learning process simple, viable and engaging.


An affordable, easy-to-use, web-based grade book and school management system offering a wide array of features that appeal not only to individual teachers but to schools and districts. The software’s features include student and classroom management, tracking of attendance and behavior, plus customized report generation and user-friendly communication features. The package includes student and parent portal accounts. 

Classroom Management Features:

  • Built in LMS
  • Report Cards
  • Tests/Assessments
  • Transcripts

School Administration Features:

  • Curriculum Management
  • Higher Education
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • Reporting
  • School District
  • Special Education


Your Agora provides ESL Schools with valuable analytics and insights to truly optimize the school’s performance. It provides teachers with powerful, comprehensive tools to improve workflow and make teaching more collaborative and interesting. With features such as auto grading, course management, interactive assignments, a dynamic calendar, and customizable syllabi, Your Agora makes classroom management a seamless experience for both students, teachers, and administration.

Gradebook Features:

  • Attendance Tracking
  • Class Summary
  • Curve Scores
  • Grade Calculations
  • Individualized Assessments
  • Lesson Planning
  • Parent Portal
  • Progress Reports
  • Report Cards
  • Teacher Dashboard
  • Customized Assignments

School Administration Features:

  • Online Calendar
  • Independent/Private
  • Online Payments
  • Parent/Student Portal
  • Reporting/Analytics
  • Classroom Management
  • Electronic Assignments & Tests


FamilyID is making it easy to register and find important information on academic programs, school sports, fundraisers, clubs and activities. FamilyID’s online registration management platform eases the process of registering for programs and securely keep track of the students’ personal information.

Registration Features:

  • Activity Registration
  • Attendance Management
  • Contact Management
  • Form Builder
  • Online Registration
  • Payment Processing

School Administration Features:

  • Higher Education
  • Independent/Private
  • K-12
  • Online Payments
  • School District
  • Special Education 


FreshSchools is a customizable management software, which contains end-to-end functionality to streamline the school enrollment process. This includes school selection, recruitment management, application and registration management, and year-round form for both families and school administrators. These solutions are available via user-friendly online and mobile interfaces, making them more accessible to all families.

School Administration Features:

  • Independent/Private
  • K-12
  • Library Management
  • Online Calendar
  • Online Payments
  • Parent/Student Portal
  • Reporting/Analytics
  • School District
  • Special Education
  • School District
  • Special Education


This web-based school management and communications software manages and streamlines all aspects of school administration. This includes report cards, assignments and tests, data analysis, scheduling, admissions, enrollment and many more. It gives parents and the school complete and seamless way to exchange important information and mentor students’ academic progress. 

School Administration Features:

  • Bookstore Management
  • Cafeteria Management
  • Independent/Private
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • Reporting/Analytics
  • School District
  • Special Education


School Diary allows schools to manage all the updates that schools send and receive every day. The various updates, including messages, notices, pictures, homework, attendance, fee reminders, etc, may be shared through a single platform. This eliminates the need for endless emails or print alerts. School Diary utilizes the push and pull mechanism to make communication easy, engaging and effective.

Classroom Management Features:

  • Built-in LMS
  • Collaboration Tools
  • For Classroom
  • For Labs
  • Real-time Chat
  • Remote Access/Control
  • Report Cards
  • Support Audio/Images/Video
  • Tests/Assessments
  • Transcripts

School Accounting Features:

  • Accounts Payable
  • Attendance Management
  • Billing & Invoicing
  • General Ledger
  • K-12
  • Payroll Management
  • Purchasing

School Administration Features:

  • Bookstore Management
  • Financial Management
  • Higher Education
  • Independent/Private
  • K-12
  • Library Management
  • Online Calendar
  • Parent/Student Portal
  • Reporting/Analytics
  • School District


BoardDocs has allowed over 2,000 schools and other organizations to lower operations costs, increase transparency with customers and reduce time-of-staff. The solutions are so easy to use and may be implemented right away. BoardDocs allows organizations to significantly improve the way they create and manage board packets, access information, and conduct meetings.

Board Management Features:

  • Calendar Management
  • Collaboration
  • Document Management
  • Electronic Signature
  • For Nonprofits
  • Member Directory
  • Minutes Management
  • Polls / Voting
  • Role-Based Permissions

Government Features:

  • Compliance Management
  • Self Service Portal
  • Taxation & Assessment
  • Work Order Management

Meeting Features:

  • Action Item Tracking
  • Agenda Management
  • Attendee Management
  • Board Meetings
  • Committee Meetings
  • Internal Meetings
  • Materials Management
  • Meeting Preparation Tools
  • Minutes Management
  • Post-Meeting Tools
  • Scheduling
  • Travel Management
  • Voting Management

School Administration Features:

  • K-12
  • Online Calendar
  • School District


USA Scheduler is a master scheduling software for schools is user-friendly and highly accurate. It is cloud-based, fully automated and creates complete, accurate schedules. The company offers a free evaluation with your school’s data.

School Administration Features:

  • Higher Education
  • Independent/Private
  • K-12
  • School District
  • Special Education


Bloomz has the features educators need to connect, communicate and coordinate with parents. It includes features from messaging, easy photo and video sharing, schedule coordination, signup forms for volunteers, meetings and field trips. It also holds a platform for students’ behavior management and personality portfolios. The app is available on mobile. 

K-12 Features:

  • Communication Management
  • Parent Portal
  • Progress Reports

School Administration Features:

  • Independent/Private
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • School District
  • Special Education

For a broad overview and forecast of the school administration software market of the school administration software market, visit this extensive report.

Things to Consider when Implementing a New Software

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your school is already using, such as email, spreadsheet or accounting applications.

The market history of vendors. Before investing in a software, ensure that the vendor has a solid history of working with schools in particular. For your school’s administrative needs to be met, the vendor should be more than familiar with the industry.

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.

What is a school management system?

School Management Systems Plays an essential role in the current educational system. School authorities all over the world are engaged in a lot of day-to-day administrative and academic activities to manage and provide a better academic experience to students effectively. However, maintaining and keeping track of school administrative activities is not an easy process in the fast-growing world. It requires hard work and often it is time-consuming.

To better perform the school administrative activities of educational institute and to assure parents the real-time progress and security of their children, educational institutes utilizes School Management software nowadays. Such applications often offer many features that help to enhance the performance of schools with minimum efforts. School Management software does it by avoiding the manual paper works and automation of many academic and administrative activities. Now let us take a look at why institutes need to implement it.

Table of Contents

  • Student Information
  • Parent Access
  • Teacher Information
  • SMS and Real-time app notifications
  • Attendance Management
  • Report Cards
  • Fee Management and Online Payment

Student Information

Attendance, homework, discipline, grades and achievements! Every information that is related to students can be easily accessed using a school management system. It helps teachers to quickly obtain information about students fast and easy reducing their workload. The student database in a school management system contains much information about students such as their Examination grades, Parental information, Medical history, details related to school fee, etc. Many School management system offers real-time information and announcements through SMS as well.

Parent Access

Parents play a crucial part in the child’s education. They are continuously involved in it. And it is necessary to keep them updated and notified about the progress of their child. Previously schools had to conduct parents meetings to keep update parents about the academic performance of their children. Parent meetings were time-consuming and many parents faced trouble attending meetings because of their work schedule, family issues, etc. With the introduction of School ERP software, parent notification becomes simple and straightforward. School ERP systems can notify parents about their children through mobile apps and SMS services etc. This way they are notified instantly, and it helps to keep updated about their child’s academic performance in real-time.

Teacher Information

A school management system not only gives information about students. It can provide real-time information about teachers activities also. School administrators can access a particular teachers class schedule, daily reports of the teacher, etc. With the Help of artificial intelligence school management systems can even monitor the performance of teachers and give real-time suggestions to improve the teaching quality. It also provides a dedicated portal for teachers making it easier for them to find all the information related to students and school activities.

SMS and Real-time app notifications

The communication between teachers and parents is an essential factor in a student’s academic success. Introduction of school management systems ensured the real-time interaction between teachers and students through SMS messages and live chats. Every school management system has a dedicated parents portal. Parents can use the portal to communicate with teachers and school authorities through text messaging, voice chats or emails.  Notification regarding important school announcements like teacher’s day, annual day, the cultural day also can be notified to everyone using bulk SMS/chats. This will save the time of school administrators for making individual calls to every parent.

Attendance Management

An attendance management system is an essential feature of school ERP software. The attendance management system offered in school ERP systems replaces the old and time-consuming paper-based attendance systems. By using RFID school management systems, taking attendance became faster and more comfortable. Such attendance management systems ensure foolproof attendance records and eliminate the possibility of proxy attendance.

Report Cards

Report cards represent the hard work of a student. The paper-based report cards may take hours to prepare for each student. A school management system help streamline the process of generation of reports cards with an interactive GUI. With the already available information on students performance and grade in the database, the report card may take only a few seconds to generate. Teachers can review and edit the information at any time if needed before printing the report cards.

Fee Management and Online Payment

Collecting the fee from students is always a hectic process. School management systems make it possible for parents to pay their child’s school fee online using their debit/credit cards. The software can generate receipts for all the incoming payments within no time. This makes the entire school fee payment method so convenient and easy.

Many school management systems also offer more features like library management system, examination management system, admission management, etc. Automation of these process makes the school administration effortless thereby ensuring the smooth functioning of the school.

Hope you enjoyed reading the article. Have a Good day!

Benefits Of School Payroll System

School Payroll system plays a crucial role in the proper functioning and organization of a school. Teachers are responsible for the future of thousands of students enrolled in a school. Likewise, school administrators have to make sure that teachers are well equipped with the official paperwork and aren’t facing difficulties with regard to their records.

To ensure the system runs smoothly, School Payroll software helps schools in keeping a track of time and attendance and manage payroll. Payroll system act as a convenient time clock and also help with the reporting tasks. It helps to eradicate the risk of human error and ensures that no mistakes are being made. It ensures that only those with administrative rights are only provided to the appropriate users, this way confidentiality is maintained.

Efficient payroll software for schools can help schools save a large amount of money because when the school shifts from a manual system to the online school ERP software it makes the functioning of the school more effective. With a single click of a button, the administrator can prepare reports and calculate salaries. This also ensures that there is no delay in salary distribution to the teachers and other staff.

You can also see the details of employees for the addition and deduction. Additionally, the Payroll system is very easy to use and user-friendly system without any expert training required.

What is payroll software for schools?

It can be an overwhelming experience when you have to manage the whole administration system of the school which includes managing students, imparting education, communicating with parents and creating a functional learning environment. Today new and improved technology has made the work less time consuming, easy and more efficient. It has been made possible with the introduction of the Payroll system.

Payroll system is a combination of cloud software, services, processes, other systems that help completely automate the payroll process from updating employee attendance, gathering of timekeeping information, computation and disbursement of salaries and pay slips to the employees. Any school that allows for a payroll system will benefit from it. Paying the teacher and other staff consistently and with no delays not only reflects the company’s financial stability and professional attitude of the school but also impacts their morale in a positive way.

Best Payroll Software for schools

It’s important to select payroll software that accommodates the needs of the school. Payroll software that fits one school may not fit another. There is numerous school payroll software available in the market that helps you in keeping a close eye on, funds collected & issued, accounts receivable & payable budget created, etc.

There are many payroll systems like Flip schoolMyClassCampus, etc But Paatham payroll system is the best payroll system among all others. Paatham is a one-stop solution for all the school administration and school management requirements.

Paatham Payroll Software

Paathamis a suitable IT Solutions Company which specializes in providing Campus Management solutions to schools and different kinds of educational and training institutions. Paatham is now poised to reach new heights of success in its chosen field of expertise with a track record of 300 plus successful installations in some of the most leading institutions in India. They have also managed to tap Global markets with years of domain expertise and core development knowledge.

Whether it is about providing seamless communication between teachers-parents, effective management of the school, allocating jobs to staff members, making a timetable, Paatham offers multiple automated features. One of the reasons that make it one of the best school accounting software is its online fee payment module. It lets you accept payment via net banking, bank cards, etc.


  • It can be easily integrated with a QR reader, bar code reader, biometric machine.
  • Calculate accurate attendance of both teachers and students.
  • It can be integrated with the school website as well.
  • Parents & students can access homework, timetable, calendar, assignments, circulars, etc. online.
  • Accounting and Email integration could also be done with this system.
  • It also offers Examination, Library and Registration management.
  • One can most definitely keep a track of Payroll.
  • School can keep a track of Student information/ Records.
  • Classroom Management, Enrollment Management, and Facility Management are also key features.

Reasons why Paatham payroll software is the best payroll software:

  • Improves Efficiency: In order to determine the real-time position of funds Paatham school ERP software generates a reconciled view of yearly collections which help in determining real-time positions of funds. Different reports are generated by different modules which help in keeping a track of things.
  • Helps in Improving Academics & Teaching: Yearly detailed analysis report is generated by this ERP system which helps in filling the loopholes and improving the performance of Teaching and Academics.
  • Encourages Transparency: By providing daily updates of attendance, homework, school news & activities, inflow and outflow of funds, circulars, etc. this online payroll management system promotes transparency.

How does a school Payroll system help a school?

Student Information

With the school payroll system, information regarding the students like their Attendance, grades, homework, etc. can be easily accessed. To avail basic information of students like grades, information regarding parents and siblings, address, etc. teachers can use the student database. Additionally, details regarding the students’, accounts, medical history billing, etc. are also added by the administration.

Fee Payment made easy

Online payment saves time and effort and is always a better option than traditional payment methods. People like to pay cashless in the modern age of computers and technology.

Parents can pay their children’s school fee without even going to school or handing over the money to their children by using a school management system. Since schools don’t have to do the manual work of collecting the fee from each student, they also benefit from this.

Handling of Accounts made easy

Every institution has to deal with the inflows and outflows of money in their organization. Schools also have their own account related activities like the salary of school staffs, managing fee vouchers, daily collection reports, etc.

Account related activities involved hectic paper works and hiccups and were always a headache for accountants. the complicated tasks and manual labor have been reduced with the launch of the payroll management system as it has made the account management process easy and precise. Dedicated modules are contained in the software which helps in the process.

Improved management of school inventory and assets

With the introduction of school management software packages school inventory management became more comfortable. Management of Hostels, School transport vehicles, Libraries, etc. becomes easy. School hostel management is one of the important features of the school management system.

Managing hostel manually is a dreary process. A school management system can help hostel administrator defining a list of wardens, daily expenses of the hostel, allotment of rooms, Hostel fees collection, etc.

The library management becomes easy as it helps the school librarian to manage all the books and keep track of the details.

Teacher Information

Along with keeping a track of student’s records, effective school management software provides information regarding teacher activities inside the school. Teachers can use their database to keep details regarding student progress, class timings, and classroom activities in one place.

It’s easy to view a particular teacher’s class schedule, file reports efficiently, etc. Teachers can easily notify parents about their student’s report once it is filed.

Classroom reports and forms can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly.

Improved communication

Communication between students- teachers- parents and administrative body is one of the most important aspects of the smooth functioning of an institution. The school management system improves communication between them.

Everyone uses mobile or web apps these days. Anything that a school wants to convey to the parents can be conveyed via these apps. To communicate to a larger number of students instantly this system offers bulk SMS features.

10 key benefits of using cloud accounting software for schools

Schools and colleges don’t need to purchase expensive School Accounting Software or spend countless hours in generating complicated reports. SaaS-based cloud accounting software provides capabilities to store and access finance and accounting data in the cloud, where users can perform their everyday tasks off-site. Fortunately, it takes very little time to track your expenses organized. Here are the ten key benefits:

1. Remote data access

Maintain efficient, transparent and accurate financial and accounting records to eliminate manual calculations, reduce costs, increase productivity and drive revenue.

2. Access data on mobile devices

Access up-to-date financial information on smartphones and tablets including financial, accounting, procurement and budgeting to check financial status and compliance in real time.

3. No hardware or software installation

Cloud deployments are efficient and cost-effective and it effectively frees the educational institutions to make long-term investments in hardware, software or IT staff. There are no additional investment through payment of software license fees on using the cloud model.

4. Import data

Data migration feature allows institutions to easily import student and staff data from other systems, mapping relevant fields for the imported records.

5. Better collaboration

Seamlessly access and share workflows and approvals using automated processes and ensure better collaboration between students, departments, staff, and parents.

6. Real-time expense tracking

One of the challenges of the education industry is to seamlessly track expenses and reduce costs. The School Accounting System provides a convenient way to capture financial data and accurately monitor spending in real time and stay organized.

7. Quick payments

School Accounting System enables makes fee payments for admission, enrollment, library, hostel, transport, etc. fast, easy and secure via online and mobile devices.

8. Integration & customization

Cloud accounting is made easy with seamless integration with third party applications. Cloud-based education software is fully customizable, scalable and flexible to meet the unique needs of institutions.

9. Notifications & Reminders

Send automatic notifications on bill payments and cash collections to students and parents via email, messaging and push notifications to easily access important financial information in real-time.

10. Manage reports

Get a snapshot of your financial performance with a variety of robust and in-depth reports ranging from bills payments, receivables, through to advanced reports on balance sheet, taxation, budgeting, and inventory to facilitate better and informed decisions. Generate accurate and actionable reports using powerful built-in financial reporting tools and data queries to analyze, measure and forecast academic performance.

4 Easy Steps On How Does School Bus Tracking App Work!

In today’s fast paced and congested urban environments, travel and commute have become increasingly complex for people. School Bus Tracking System, driven by GPS tracking technology, play a significant role in simplifying their lives. Here’s a look at several types of tracking apps and how do they work :

About GPS Technology:

A GPS system essentially consists of a receiver that picks up signals from a global satellite system — a set of satellites in geo stationary orbits around the earth, which are constantly transmitting radio signals down to earth.

The receiver uses signals from multiple satellites to calculate its location on the globe by a mathematical process of trilateration. To have an accurate estimation, the receiver must be able to receive signals from 4 or more satellites.

1. Crowdsourcing Systems:

GPS in smartphones, more specifically the ‘Geolocation’ feature in mobile apps makes it possible to identify the location of the phone, calculate routes, find places, and also provide useful information about the surrounding area.

When users download the transit app, they simply have to plan a trip or choose a route, and press Go.

The App detects when the bus departs, and automatically transmits the location to the server. On the basis of this broadcasted data for a multitude of anonymous data points, it is possible to predict ETAs (expected time of arrival) for stops down the line.

As more and more people use the app, the predictions become more and more accurate.

Most transit apps first started the crowdsourcing way, until GPS technology began to be used in public transportation for real time vehicle tracking.

2. GPS Device Based Systems:

GPS devices are placed in the buses, and these devices stream their real time location on to a map. On the basis of this stream of data, the ETA’s are computed for every stop.

The transit app user simply enters his destination into a trip planner to see all routes and trip options, along with speed and price details. He not only gets the ETA, but also gets to see the approaching bus in real time on a map.

The visual depiction gives the user a better cognitive understanding of how far the bus really is, and how soon he can make it to the stop.

He can also gauge how far he is from his pre set locations, e.g., home and office; and get instant directions to get there.

As more and more bus operators and bus transport authorities began to use GPS devices, many transit app companies partnered with them and either used a cloud-based software to compute the ETA’s, or simply took the ETA’s calculated by the bus transport companies and relayed them to the passengers via their own apps.

3. Plug and Play Systems:

The USP of this system is that participating bus transport companies do not need to invest in custom or expensive hardware on their vehicles. The bus drivers are given tablets with a pre-installed application.

They simply have to remain logged in during the course of the journey, and the vehicle location gets constantly transmitted to the servers.

This data is then used to compute the ETA’s which are relayed to the transit app users.

In return for their participation, the bus transport companies get a real time operations dashboard that provides useful insights for them to increase the efficiency of their fleet operations.

They can analyze route loads, early/ late departures, vehicle performance, driver behavior, etc.

4. Machine Learning based Systems:

No matter how advanced the GPS device, computing ETA’s on the basis of GPS technology alone has some pitfalls.

In the real world, there are a host of road factors that affect traffic — weather and visibility conditions, event-based traffic, rush hour, protest marches, accidents, construction work etc.

Moreover, GPS signals themselves are weakened in the presence of skyscraper buildings.

In the Machine learning based systems, powerful computer processors are fed with streams of historical data related to bus locations, travel times, delays, and much more.

The system then runs millions of simulations, to arrive at a multi variable, proprietary predictive algorithm, which computes an ETA which is more in line with the real world conditions.

This system requires huge amounts of historical data and a steady stream of on-going data, so widely popular apps such as Transit and Moovit, who have huge repositories of data are able to apply this in their products.


Thus, GPS technology is at the heart of most transit apps used for public bus transportation, whether they are simple crowd-sourcing applications or complex, iterative algorithm-based solutions.

Similarly, for private fleets of buses, e.g., school buses, a GPS based Bus Tracking Software with real time bus tracking, accurate ETA’s and notification systems assures a simple, safe and uncomplicated commute for children, and peace of mind for the parents.

What is your opinion about various school bus tracking software?

Which one would you choose? Let us know by commenting below

Why Do Educational Institutes Need an Online Admission System?

Understanding the Impact of Technology on The Admission Process and Harnessing the Benefits of An Online Admission Software for Your Institute.

Students are central to every educational institute and the student admission season is one of the most essential times of the year for schools and colleges. It is this time of the year that determines how the school will perform for the rest of the academic year and hence educational institutes put in all their resources for a smooth functioning and error-free admission process.

However, today the number of students applying in different institutions and universities is increasing manifold. Additionally, the student’s admission process is getting increasingly complex with interested learners applying from different geographical locations, applying for a myriad combination of subjects, applying using various discounts and scholarships etc. In this scenario is fast becoming increasingly difficult to handle such a large volume of student’s admission in the traditional methods. There is an increasing need for using technology and adapting to an online admission management system.

What is an Online Admission System?

Technology has impacted and integrated into every aspect of our lives including the education sector. As we move into the digital age, it is imperative that educational institutes ensure that students and prospective learners receive information about the courses and admission online. Today, most students and parents simply scour the internet for course information and prefer to apply for the courses they are interested in online.

Presently, an increasing number of educational institutes have begun to rely on web technology for admissions. Admission Management Software is best defined as a web-enabled software designed to manage the entire admission related operations of an institution.

It is a simple yet powerful platform that seamlessly connects all the various departments of an educational institution from admission, administration, marketing, accounts, students and many more modules.

The use of an online Admission Management Software ensures that existing traditional paper-based complex admission system is transformed into an applicant friendly, efficient, time-saving, accurate, and transparent system at affordable cost with greater speed and wider accessibility

How Does an Online Admission Management System Work?

1. Registration Process:

The first and most pivotal step of a School Admission Software is to share the admission registration URL on the school website or other social media platform.

This URL should be easily accessible to the students and should give the applicants the opportunity to read the guidelines related to admission, download the admission form or fill in the details in a simple format and then easily submit or upload the application form. This process should be seamlessly easy for the students without any complications or complex procedures. When using Paatham School Management Software, by using the applicant registration module a student can apply for courses available in the institution. This application can be easily accessed from the school website.

The school can also set up an Online Payment plugin that will allow the applicants to make a payment for the registration process (If deemed necessary by the school)

2. Review Process:

The applicant enquiry management feature allows administration team to access the registrations, review them and allow the students to various courses or simply discard their application. For applicants whose registrations get accepted, the administration can easily allot the batch and fees to the applicant with the click of a mouse

What are the features of an Online Admission Management System?

1. Document Submission

For the applicants, the online admission management systems make it very easy to look at the list of documents needed for the admission process and upload the same. The feature saves students the hassle of running around and waiting in queues to submit documents as this can be done from the comfort of the home. If the students happen to miss or forget any documents, the student can simply upload the missing document instead of visiting the school, thus saving time and effort.

2. Registration Fees Submission

The online admission system automatically calculates the registration fees and gives students the option for making an online payment at the end of the registration process.

3. Batch Allotment

Once the fees have been paid and the application has been approved by the school administration team, the system allows a course and a batch for the students. This hassle-free process is automated and error-free, an essential feature especially when dealing with a large volume of students.

4. Save Student Details

The online admission management system saves the details of the student for further use. This includes important information such as addresses, previous mark sheets, and other uploaded information. This is important as the next time if the student needs to apply for another course, the information is readily available. Additionally, it saves the hassle of saving and storing paper documents creating a paper-free and hassle-free digital admission process.

5. Subject Assignment

The online system also assigns subjects to the students based on their interests and their marks.

6. Enquiry Module

The time of new admissions for any educational institution, especially with all that paperwork can be messy. But, can the online admission management module make the process simpler and smarter by allowing for an enquiry module that makes it easy for new applicants to get the information they are looking for at the click of a button.

What are the benefits of an Online Admission Management System?

Applicants’ Convenience: This is one of the greatest advantages of the online application system. All that is the applicants need is access to a computer or a smart device and internet connectivity and they can submit their applications at the click of a mouse, from the comfort of their homes.

Institutes Convenience: Educational institutions also have a major advantage when it comes to an online admission process as there is a quick and efficient system for filtering out candidates and processing of applications is possible through the review process. Additionally, the school gets access to student records and databases which can be saved in a secure manner. There is also a lot of cost-saving that an online admission system offers as the costs of processing applications and employing additional manpower during admissions gets completely eliminated with the implementation of an online application system.

Increased Accuracy and Efficiency: There are high fatigue and monotony involved in the paperwork in the admission process and this can be a catalyst for errors. Not only can these errors be expensive to the school but they also risk the reputation of all involved. Relatively, an online admission system is highly reliable, efficient and eliminates the possibility of human errors.

Increased Geographical Reach: Another advantage of the online admission system is that it makes it possible for candidates from across various locations to apply to the institute without any hassles.

In Conclusion, Online Admission System supports the administration team and the applicants with the support needed by making the admission process faster, easier and hassle-free experience for all concerned.

Will Online Learning Replace the Classroom?

The meaning of traditional classrooms has changed over the years, especially with technology permeating some, then all, domains of the classroom environment. From projectors to smart screens and everything in between, technology has changed classroom learning as we know it. And now, online learning serves to switch up what we expect from learning environments, processes, and experiences. Many of the perks offered by traditional classrooms are now being provided by eLearning app services, with a few additional features. The public’s appreciation for online learning has only increased over time, with 46% of surveyed recent graduates having taken an online course already. The variety of eLearning platform features, accessibility, lower costs, and access to high-quality education from all parts of the world have contributed to this rise. While the question of which online learning platform is best is still up in the air, all learning platforms offer distinctive benefits to those who enroll in their courses.

The Rise of Online Learning

Online learning is also enthusiastically adopted by companies training their employees, professionals looking to upskill, and career veterans looking to enter a different industry. According to HubSpot, 75% of professionals surveyed prefer to learn using online training videos; similarly, 68% of professionals trust the online learning platform of their choice.

For employees, online learning is critical to advancing in their careers. Online learning offers the chance to achieve these goals while balancing their jobs and schedules. Online learners can develop their skills at their own pace and keep records of their learning for future reference. This way, they gain education and knowledge while fulfilling their responsibilities within the company. Companies will not have to build eLearning platforms of their own to train employees, they can still gain a higher-skilled workforce by making an initial investment in an eLearning platform for enterprises.

The 7 Most Promising Features of Online Learning

The best eLearning app will be able to tick most or all of these boxes. So arm yourself with information to make the right choice, whether you’re a student looking to learn or a company exploring how to create an eLearning platform.

1. Online Learning Offers Convenience and Flexibility

Most professionals found they couldn’t continue with their education or upskilling because they couldn’t fit studies around their work schedules. Those shifting to online learning platforms will find that online learning offers convenience and flexibility in timings and pace, allowing you to learn in your own time. Many online courses have strict timings only for submissions and deadlines; those looking to brush up on their skills can use tutorials and videos between jobs to have the best of both worlds.

2.High-Quality Student-Tutor Interactions

Online learning allows for better quality interactions between students and tutors. This is because tutors have various teaching methods at their disposal. Additionally, they can focus on individual students a lot more than they would in traditional classes. Most online learning courses that rely on live streaming have a cap on the number of students who can enroll, ensuring that each student gets adequate attention and advice from their tutor.

3. More Students Can Enroll at Once

Online learning classes that depend on pre-recorded videos and tests can have an unlimited number of students enrolling. So many popular courses today have thousands of students simultaneously enrolled, and since there’s no need for physical classrooms and seats, more students can enroll in a single course at once.

4. Web-Based Learning Will Grow in Popularity

As time goes on and social distancing rules become more concrete in everyday life, it’s expected that web-based learning will experience a surge. Web-based learning includes a variety of setups including live streaming, video-on-demand, seminars, webinars, talk shows, interviews, and more. Regardless of what mode is chosen by the communicator, it’s a given that the convenience and flexibility of web-based learning will make it more popular in the years to come.

5. Better Learning Experience

Given that students are allowed to learn at their own pace and are encouraged to gain hands-on experience over memorizing textbooks, online learning can offer a better learning experience. It also helps that students can attend classes from places they’re comfortable being in, which makes them more likely to approach learning with a positive attitude. The lack of pressure from commutes, class timings, and personal schedules leaves students with more energy to attend online classes.

6. More Cost-Effective

Online learning is priced lower than traditional university courses and is also worth the cost. The fees often don’t account for accommodation, textbooks, equipment, groceries, transport and other factors that contribute to the full learning experience in traditional schooling. Online learning slashes most of these costs at least by half, leaving students to make the most of the affordable prices they’ve paid. Lower costs don’t mean a decrease in quality; lower costs ensure that a wider audience has access to universities and courses that were once reserved for those with higher budgets.

7. Retention Rates Are Higher

According to studies, retention rates are higher in online learning than in traditional university courses. This is likely due to the decrease in stressors and pressures otherwise present in traditional schooling systems. Students are allowed to learn and practice at their own pace; their course material is also available for a lifetime, in case they want to come back and refresh their memory.


Every top eLearning platform offers distinctive benefits over traditional classrooms to students. Online learning features in the future of education; if your company has considered exploring how to build an eLearning platform, it’s the most convenient time to start.