How is the school management system useful to the industry of education?

School management systems in the educational globe have become the recent cool quotient. Managing a school is complicated administration, authorities and many duties. Having school management software is essential for the smooth flow of school tasks. It is one of the modern, customized and integrated school management software. This basically makes work easier for everybody concerned with the management of the school. School management software is for classroom leadership, customized and embedded. This makes it simpler for everyone to work.

Paatham - The Learning App and School Management System

1. Keep the track of information– It is not easy for schools to maintain information pertaining to their students. But school management system makes it simpler for schools to maintain track of information such as attendance records, homework status, discipline maintenance, how well learners are doing, and what they are achieving within the boundaries of their schooling careers.

2. Access to parents– Parents are able to maintain and view the performance, progress and lack of areas of their child without physical meetings. This is what good online school management software facilitates. They always get the information they need to know, no matter how busy they are.

3. Information on teachers– The school management software is intended in such a manner that the class schedule of the teacher and the accounts that they are filing with higher effectiveness and ease can also be viewed. This database also contains data on the class schedules and timings of Teacher. Records and tracks down everything that the teachers are doing within the school.

4. Manage attendances– An important administrative task performed by a school is managing attendance. Teachers are entrusted with a tedious job of maintaining attendance records that generally cost a considerable quantity of time. No matter when it is done, precious time that could have been devoted to the class will always be eaten up. That’s where contemporary day school leadership systems can make their lives so simple.

5. Track of report cards– As of now, the report cards are maintained manually but with the school management software one can easily manage the paperless report cards & the entire process gets over and done in the most seamless way possible.

6. Tracking of fees– Activities linked to the account produced paperless and foolish evidence. Collecting fees online makes it trouble-free. Each organisation has to cope with their companies cash inflows and outflows. Academic institutions also have activities related to their own account, such as managing fee vouchers, school staff salaries, daily collection reports, etc.

7. Managing admissions– It can also be quite difficult to manage the entire process of learners being admitted to your college. There is always a possibility of losing important information. School leadership systems assist you to conduct the entire internet job and therefore save time. School management system decreases complex duties and manual labor making account management process simple and accurate.

8. Track on assignments– Facilitating students ‘ duties and assignments becomes simpler. The software stores critical data such as when the homework was assigned when to submit it, and other details such as what the task was. This is advantageous for teachers as they can readily change homework tasks whenever necessary.

9. Security and communication– School management systems have added a lot of security features to the schools like live tracking of school transportation system, live communication between students-teachers-parents-management, etc. An effective school management system enable you to keep track of the routes being taken by students to the school premises and if at any time the routes are being changed or not. You can also see if students used school transportation without using the routes that had been assigned to them. As far as student safety is concerned this is an important feature indeed.

10. Inventory Management– Easy Library Management such as e-library facilities and Improved Hostel management and Better School inventory and asset management becomes easy with software.

Explore the Effectiveness of Real-Time Tracking with a GPS School Bus Tracker

Have you ever thought that a GPS tracker can be used in real-time school bus tracking? Yes, technological advancement has made it possible! In fact, it is one of the few technologies implemented in tracking systems, that provides tracking results with high accuracy. The GPS trackers installed in school buses enable accurate tracking of the buses. GPS school bus tracker performs real-time tracking which keeps the parents and school administration updated about the location of the bus, departure/arrival time, bus route, idling time and distance traveled.
The main advantage of GPS school bus trackers over other trackers is that the normal trackers simply track the bus and record the information recorded to be viewed later by the admin, while GPS school bus tracking app sends instant notifications to parents as well as school admin. This keeps them updated about the school bus throughout the commute and eases their tension about the safety of children.

School bus tracking

Following are the advantages of real-time tracking of a GPS School bus tracker –

Ensures student safety throughout the commute
Better monitoring of school buses reduces the chances of mishaps
Provides peace of mind to parents
Attendance management

Let’s discuss these points in detail:

Ensures student safety throughout the commute: GPS tracking solution enables parents to keep a constant watch on each and every movement of the school bus through the live map feature. Now parents can view the whereabouts of the school bus on the map and track the route, stoppages, traffic conditions, etc. This helps them to figure out any unusual behaviour or movement which may affect student safety.

Better monitoring of school buses reduces the chances of mishaps : Apart from the live tracking facility, the GPS tracker keeps school admin alerted about driver behavior during the transportation. In case the vehicle speed is more than the prescribed speed, or the vehicle stops at a particular place for a longer time, or if a student deboards at the wrong stop, it sends notifications to the school admin so that they can take timely action and control the situation.

Provides peace of mind to parents : In order to assure peace of mind to parents, it sends immediate notifications to them at every stage. Boarding/de-boarding of the student while going to school, the arrival/departure of the school bus before time, in case the student has de-boarded at the wrong stop, changes in the school bus routes, the reason of delay, all are notified to the parents as well as school admin. This keeps them updated about each and everything during the student commute to/from school.

Attendance Management : In many cases the GPS school bus tracking solution also includes RFID tracking, which automates the school attendance management system along with tracking students inside the school premises. RFID tracking saves time and provides an accurate attendance report. It sends alert messages to parents if their kids go outside school before the school hours. The school authorities are notified in case a student is missing from class, enters restricted areas or is present in the school premises after school hours.

Why choose automated student attendance management system for your school?

Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.

Facial recognition

The features of automated student attendance management system

There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:

• Leave management
• Biometric or RFID integration
• Managing half or full day attendance
• Subject wise attendance
• Managing daily attendance reports
• Providing instant notifications to parents

It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.

Attendance Tracking Software

Track complete Student Attendance by using this Software.
Student Attendance Management is a comprehensive attendance tracking system for educational organizations.

Why student attendance management system is useful?

There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:

• Assuring the safety of students
• Increasing the productivity of teachers
• Improving communication between parents and teachers
• Developing discipline and punctuality
• Helping with course management
• Improving the results of students
• Stimulating student behavior
• Improving salary calculation
• Saving time
• Being environment-friendly

Speed and accuracy

This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.

Generating reports in an automatic manner

Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.

Increases punctuality

These systems are simply great when it comes to enhancing punctuality among students.
In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.

Sending alerts to parents

When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.
The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.

Managing the attendance of staff

With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.
This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.

Why School Should Choose School Management Software?

Go back to the typical days in our school classes when our teachers would spent their initial five minutes marking the attendance in the registers and students enjoyed this by dragging, but, now this redundant practice has become fully automated thanks to India’s Most Preferred School Management Software – Paatham.

In the progressively competitive environment, an excellent management of the school would directly lead to student success.

An effective & efficient management of all the stakeholders & resources available to parents, teachers, & students gradually leads to such an educational experience which will define the next few generations of our nation.

Thus, opting for a best School Management Software is now not just an option but a necessity which includes certain reasons which are as follows :-

Partnering with Parents to Enable Success

Parents are the ones who are often involved in the everyday activities of their child’s schooling. Now, Paatham has given an option to every parent by providing access of the child’s performance & progress, attendance, at any time & moreover make the educational decisions much more effectively. Moreover, it also helps the school by daily homework management, school attendance app, online school fees payment and management, admission process in terms of new students, Library management, Transportation management and much more.

Efficient Course Management

Staff, parents & students alike are more adeptly able to track the progress related to the courses and thus, help in effective management by library automation management system with the help of mobile apps. Fuss free management of examinations for the schools can now be easily done with the in-built tools provided in school management software & ensures the staff is not overlooking any student’s progress or development.

Seamless Fees Management

School Online Fees Management Software mainly puts its focus on the student and not the inefficient and time-consuming paper work. Eliminating the excessive time consuming process of fees payment, it becomes more cost-effective. Hence, the parents are the ones who benefit the most of this school ERP software since the fee payment can be done on the go at any time from anywhere.

Robust School Administration Management

At a glance, starting from the admission & registration processes that marks the beginning of a new class in the school, having access to all the details of students, attendance entries of students by the school attendance app, leave status & records, in fact everything for the overall managing of the school can be handled in just one click and that too at your finger tips by the school management mobile application.

Personalized Performance of the Students

Staying connected always with the child’s academic & co-curricular development can be little bit hassle task, when the parents are at work. So, this has been made easy by just communicating one on one where the teachers & parents can be connected via SMS in addition to the in-built messaging facility.

Therefore, it helps to share all the relevant information regarding the student’s academics as well as extra-curricular activities by this school management software which therefore, leads to the key to success.

Innovative Methods And Strategies To Teach Effectively

Are you a great teacher? Are you sure that you are able to teach effectively? If these doubts are in your mind here is a blog to help you teach effectively. The engagement of the students in the class determines the quality of a class. The current students are bored of the traditional education Therefore; teachers should built new strategies and use new teaching methods to drive the students interest in learning. Here are some innovating teaching method and strategies to improve your teaching.

5 methods teachers should follow to teach effectively

Be passionate and enjoy the work

It’s the major part of any work. If you don’t love teaching or your subject, it is difficult to do the work, and it will get reflected in your teaching. A passionate teacher is a successful teacher, as it’s what makes a good teacher to a great teacher.

Teamwork

Most of the teacher fails in this. As a teacher it’s not only enough to know your subject, to know about your students is also as important. Spend some quality time with your students this helps you to know more about your students and the students get to experience more of you. This improves the student-teacher relationship and makes the class work as a team. As always, the end result of collaborative work is better.

Be open-minded

Always be open-minded. Being an open-minded person, you are able to welcome new ideas and new learning styles. This improves your students engaged in your teaching. As always you think yourself as open-minded, as of human nature we resist a change. So make sure to be open minded and try out new ideas and new teaching method.

Teach like telling a story

Learning sessions become boring very fast. If you try to teach them like it was like a story, it would definitely turn interesting. As we all know that we like to listen to a story rather than listen to a seminar, it’s just like that.

Creative way of teaching

This is a way of teaching by which you can engage your students in the learning process. This includes implementing audio and video material to the teaching. Everyone is bored with the same textbook lets make a change and introduce audio-visual materials as an alternative the students would be thrilled, and they are more engaged and can understand more.

These are the basic things to make teaching effective. As the technology is grown, various new strategy can be brought in the teaching which promises as an innovative method for teaching effectively. Let’s get to know them.

5 strategies teachers can use to embrace their teaching more effective

Teaching through interactive visual content

This can make the teaching experience to a deeper level of learning and observing which improves the student’s engagement and helps to understand more.

Use virtual reality for teaching

The use of virtual reality and 3D technology the teaching can be taken to the next level. the teacher is able to portray the situation to the students by using 3D technology. For instance, rather than explaining about the interior of the earth and making the students imagine it, 3D technology helps to show the 3D representation of the interior of the earth and makes the students easy to interpret.

Use of virtual laboratory

It’s a safe way for students to practice their practical session without hurting themselves. Virtual laboratory enables the students to access the laboratory from anywhere in a safe environment without using any physical features.

Use of 3D printing

Another useful technology in studies. We all are bored with the 2D prints it’s very difficult to interpret some complex structures and figures in 2D. By the coming of 3D printouts, teachers are able to provide the students with a clear picture and visualize the structure more easily. For example, while teaching about the atom and its structures and figures, it helps students understand easily by giving them a detailed visual.

School management systems

School management system is an ERP software which helps a school administrator to manage their academic and administrative activities with ease. A school management system helps teacher to communicate with their parents and discuss about their career growth and provide a better knowledge. It reduces the effort and stress to organise and manage the details and record of every student’s academic activities. This education software helps to improve the quality of teaching. It provides teachers the ability to access to their class remotely and they can upload digital videos, study material, practice papers, quizzes and many more as reference materials to the students.

Learning Management System With Multi Language Support

Although many apps support multiple languages, far fewer support more than one language within the app itself. So if you’re looking for a way to boost your kids’ exposure to other languages, these titles should fit the bill. From open exploration for preschoolers to math practice for grade scholars, these apps allow easy toggling among languages and more linguistic flexibility.
Many educational schools or institutions have students all over the world, that’s why a Multi Language Learning Management System becomes a very useful and necessary tool to achieve their eLearning goals. A multilingual eLearning Platform offers the perfect opportunity to make the schools or institution global.
With Paatham Multi Language LMS you ensure that your students, no matter in which country they are, receive the same features, benefits and the right knowledge from the eLearning courses. It allows the system to be available in multi-languages depending on the user preferences or location.
One of the main goals to implement an eLearning platform in your school or educational institution are to offer the users facility, security, accessibility, a personalized experience and a complete solution to achieve their learning objectives.

Main benefits of a Multi Language Learning Management System

Helps the students and teachers to become increasingly diverse and multicultural
Gives the school the opportunity to grow and be global.
The localized multilingual LMS not only translate the words but also ensure that all the content delivered is adapted to the state that is being accessed in.
Makes the LMS interface more suitable to the users from different regions.

Benefits of Paatham – Learning Management System with Multilanguage Support are:

Gives the students and teacher the freedom to choose their language.
Helps to build bridge communications and eliminate cultural and language barriers.
Students or teachers from different states or regions can navigate through the same system.
Makes the courses easily accessible and easy to translate.

The Paatham platform is intensely multilingual. You can choose from one of our pre-defined language sets or define your own for ultimate customization.

How To Manage School Transport Effectively with advance Technology.

Technology in manufacturing school buses keeps improving and advancing each year to accommodate the increasing safety and security concerns of student transportation.

Better safety, lower costs and simpler operations are the major reasons that drive technology to seek new methods or improvise on the existing.

Information and computer technology has had a great influence on School transportation management systems. Innovative products have been developed to make unwieldy operations easier and to solve issues faced in student transportation.

Technology works with humans to create a secure and safer environment for students, enhance the rider and driver experience and increase the overall efficiency of operations.

Top 6 Benefits of Transportation management for school management

Making students safer

Tracking the bus and its movements can make students safer on the road. By tracking the minute by minute route of the bus parents and school management can ensure that they know when to send their children for the bus and when to pick them up when they get off the bus. This means that the child is not unsupervised at any times. If the bus has been in an accident or broken down on the road then too the information can be sent to parents and school for help.

Safety inside the Bus

School bus is the place where the child interacts with other children. Nowadays bullying is a big issue. Trackers and cameras used in school bus management method can give the school authorities what is happening inside the bus. This also ensure that the bus driver and conductor does not misbehave with the children and the discipline is maintained at all times.

Student location alert:

Alerts can go to the parents and the school when the child gets off on the wrong stop or does not reach the bus in time. When the bus is late the parents can be notified. If the student never gets on the bus the parent and the school can be notified immediately so that the child’s whereabouts are always known. If there are delays in coming out of the school or the child has to stay back because of some school activity and the bus will be late then too the alerts can go out immediately.

Better Bus routes

Better bus management system with trained drivers and trackers means that bus routes can be planned in a better way. Studies have shown that spending more time on the school bus adversely affects the academic life of the children therefore better bus route planning benefits the students. Bus routes can be planned with the help of trackers and GPS systems that give real time traffic and road updates. This way the driver can take the shortest and most fuel economic route.

Better scheduling by the management

By knowing the schedule of the buses the management can plan the student schedules in a better way. This means better time management which will give the students a better academic fluidity.

Bus maintenance tracking

Trackers on the school buses can give the bus management systems the real time condition of the bus and notify them if any maintenance is needed. Maintenance practices of the buses can be improved by following the maintenance schedule reminders. Bus management can track the driver’s habits also and give them feedback so that they can improve the driving habits. This in turn means that the company will save money on repairs and fuel and be economically beneficial.

The streets are not safe for the children in today’s world and therefore school bus management becomes an important tool which help guarantee the safety and well being of the children.

How Library Management System Is Beneficial For the School; Benefits of integrating cloud-based library management system in your institution.

School may not look much like it did few years back. With the increasing advancement of cutting-edge technologies such as cloud, mobile, digital and analytics has transformed the way libraries offer many services. School libraries are making headway, despite the rising challenges and expectations of today’s students.

Schools Library Management Systems are web and mobile-based applications that allow higher education institutions to deliver content and resources to students, faculty and staff. The cloud-based library system provides easy ways for librarians to create and store their library collections. It enables students and staff to communicate and collaborate through multiple channels. These systems can be used in college libraries to augment classroom teaching.

5 Reasons Why You Should Use A Library Management System

A library management system is important to a library in the following ways;

1. It increases efficiency

A library management system (LMS or ILS, integrated library system) enhances the efficiency of the librarians and library users. A good library management system enables librarians to easily catalog books and keep proper records of books issued, reissued, and those not returned. On the other hand, library users can easily check the availability of any book that they need.

2. It reduces the cost of managing a library

A library management system reduces the cost of management. The system eliminates the need to employ many workers and keep different manual files thereby reducing the cost. Additionally, one librarian can accomplish what more than what other several others can achieve at a given time. One computer can also store a lot of data eliminating the need for many manual files.

3. It saves time

Time is of the essence for both librarians and patrons. The librarian can easily record and go through the history of individual library users. On the other hand, the library users can know the location and availability of a particular book faster than before. Both the librarian and the student can accomplish more with less time.

4. It increases the productivity of library workers

Automating your day to day processes will increase the productivity. An LMS ensures that the librarian spend their time doing what is important. Due to the growing ease of doing their work, librarians can engage in other important activities in the library without the library incurring any additional cost.

5. It enhances the presentation of the library

A library should be as much about the looks as it is about the books. A library with a good management system looks tidy and attractive. The librarians can arrange the available books in good order, while the students can locate them easily. It, therefore, increases the comfort and enjoyment of the librarians and the library users.

Here are the ten benefits of integrating cloud-based library management system in your institution:

1. Simple & Easy to Use

The Library Management Software is simple, user-friendly, and can be easily integrated with your existing system. The library management system provides online and offline storage, automated backups, and easy upgrades to simplify and enhance learning process.

2. Increased Library Engagement

Avoid frustration and tediousness by providing students with 24/7 access to library resources from anywhere, anytime. Library Management Software allows librarian to maintain all types of books, eBooks, journals, photos, videos, and create events.

3. Efficient Cloud Data Management

Automate, simplify and deploy library database seamlessly to make it easy for your institution to benefit from secure cloud services. Improve efficiency with the automation of various library tasks including acquisition, cataloging, serials management, circulation and reference.

4. Highly Secure, Scalable & Reliable

College libraries benefit from scalable infrastructure, role-based secure access, high performance and reliable to ensure seamless access to library database.

5. Mobile Access

The library management system provides mobile access to search the library catalog, schedules, books and resources from anywhere, at any given time via smartphones and tablets.

6. Dynamic Reports

Maximize the performance of libraries with dynamic reports, charts and graphs to review and track the progress for better decision-making.

7. Error-free

The automated library software is user-friendly, powerful and developed for easy entry of data, makes library operations free from errors.

8. Innovation

Students can search, write articles, upload photos and videos, manage email, send messages, but also help them to keep up with the librarian and other students via chat, discussion forums, and social media.

9. Fully Customizable

The library automation system is fully customizable and adaptable to the needs of educational institutions to provide fast, reliable data.

10. Cost-effective

Embracing sophisticated technologies is cost-effective and a viable choice for education institutions. Using cloud, mobile and digital libraries eliminates paper-based processes and maintenance overheads, improves productivity, reduces operation costs and saves time.

Benefits that Fee Management System carry for School

Fees management software, providing schools with powerful features for any type of private and public academic institutions in Asia. This one of the bests Fee Collection Software efficiently tracks the details of your school students past, future and current fee billing / payment collection receipts. Fee Management System module makes your working smooth while saving about 90% of manual work, resulting into a hassle free and paper less Management.

This Module Is created specifically to change the method of Fee Collection and Receipt Generation with the Aim to minimize the manual Errors which occurs mainly at Receipt Counter. As an integrated part of School fee Management Software, Fee module enables to maintain fee receipts and outstanding amounts of student. Year, school ,section and standard wise fee reports can be generated. It has configurable structure for Discounts and its calculations thereof. The Fee Module comprises all details regarding fees such as fee submission, advanced fee, hostel fee, refund of academic and hostel fee. It includes various facilities like admission fee, computer fee, tuition fee etc.

On the Submission of fees Search student Year, school, section, standard and division wise then student display on Screen and then whose fee you want to submit click on this student name and Its Fees amount display on screen yearly , half yearly amount as setup above fees year, school, section and standard wise and also fee taken manually.

best fee management software, fee management, student fee management, fee management software in school

Let’s look into some of the key benefits of implementing an automated fee management system:

1. User-friendly

Feel the difference of implementing automated software into your system in few easy steps. It makes the users feel comfortable with user-friendly and easy handling of fee processing in a paperless environment.

2. Account Management

Create student profiles with demographic information, contact details and parent information. Track and post fees for admission, hostel, library, and other activities in student accounts.

3. Security

Fee automation system is highly secure with easy account management and role-based access control in a multi-user environment.

4. Quick Payments

Make fee remittances faster from website and mobile devices using secure payment gateways to provide students and parents with hassle-free processing and automatic generation of fee receipts.

5. Customizable & Flexible

Fee management software allows you to customize fee structure based on your unique needs with the ability to set discounts, add or edit fees, and collect penalties with ease.

6. Transparency

Improves the cash management and allows transparency on the payments made and the system will track suspicious and fraudulent transactions.

7. Revenue Management

Increase revenue for the institution by receiving payments from alumni, donors and other contributors.

8. Data Backup with Synchronization

The cloud-based fee management system provides fast and automatic backup and online/offline synchronization of data for access to academic data.

9. Reports

The advanced reporting system and analytics will generate custom fee payment reports and track outstanding and unpaid student details.

10. Notifications

Keep the students and parents informed on fee payments with real-time notifications, messages and reminders via emails, SMS alerts and push notifications from mobile devices.

Fee management system solves many problems for schools and helps parents to keep track of fee payments in real time. No more manual records or calculations on sheets of paper. Using the fee accounting and financial management software, students and parents can use the latest technology tools to connect various departments such as admission, finance, transport, hostel, library and more. This will result in wider engagement and improved efficiency in educational institutions with synchronization of data on fee collections. Student’s fee collection and unpaid fee details can be accessed on mobile devices from anywhere and anytime, beyond the campus.

Benefits Of Hostel Management System, Why Does Your School Hostel Need It?

With residential schools becoming increasingly popular with parents and students alike, educational institutions are tasked with not just managing academics but also student life. When it comes to hostel life, of paramount importance for any school or college is student safety and comfort. Good record management and flawless execution of administrative tasks associated with hostel management is key to ensuring this.

How?

Being able to keep track of students in the system helps administrators keep track of where they are and locate them swiftly in case of exigencies. It also helps create a record of where a student is supposed to be for their non-educational caretakers, and help them more efficiently utilize non-school hours.

School Hostel Management Software

A hostel that runs like a well-oiled machine provides a sense of security and comfort to a student. After all, during the academic year, their room is their private sanctum and their roommates and fellow hostelites their family. A hostel and its inhabitants, in many ways, are a home away from home. Ensuring that is managed well is thus essential. Paatham helps in keeping track of student records and their housing details are unreliable, expensive, cumbersome and prone to human error. Gone are the days of dusty ledgers filled with cramped writing that can only be interpreted with the help of the original author. Instead, a robust hostel management system can inexpensively and quickly take over a majority of hostel management duties, reducing labour costs and improving overall efficiency.

But what are the must-have features of a good hostel management system to ensure you are getting your money’s worth? Here are the features we can’t do without:

1. Hostel Records

A good hostel management system will allow you to easily add and delete hostels as needed to the system. This ensures that an administrator has a bird’s eye view of all existing hostels on campus at any moment – and access to the detailed records for each individual hostel. This also ensures longevity for your hostel management system. As your educational institution grows,
so do its needs, including housing. Being able to easily add, delete, and manage hostels in the system ensures it does not quickly become obsolete.

2. Room Assignment

Having a compatible roommate can make or break a student’s life. The methodology used to assign students to rooms varies from school to school. In some cases, a questionnaire is used to match compatible students while some rely on random assignment. If the latter results in feuding roommates, it is seen as an opportunity for personal growth in the conflict management space. But how does one keep track of these assignments, any changes requested, and maintain a roommate archive? A room assignment feature is thus necessary for any good hostel management system. Paatham, for instance, makes it easy for administrators to assign rooms, process room change requests and keep a track of their student’s life.

To the Hostel warden and other hostel employees, such a system allows for smooth flow of information and easy access to specific tasks. They can easily manage tasks such as inventory management, room information, room allocation, schedule fee collections, collect hostel fees and track fee defaulters. The addition of custom fields allows for easy recording of additional information if need.
For students, it offers an easy option to choose a room based on their preferences and requirements.

3. Fee Collection

Hostel fees are charged separately from the tuition and other school expenses a student is expected to pay. This is a sensitive financial issue for most students since the consequences of defaulting are dire – a hostel is the student’s home during the school year. Managing hostel fee collection is a sensitive and confidential matter, best handled by the efficiency and anonymity a hostel management system has to offer. A hostel management system enables administrators to post the fee due for each individual student, what their payment status is, update payment status easily, and access a list of defaulters in one click, in order to ensure that finances are in order.

In conclusion, managing a hostel through traditional data management is a tedious task and efficiently leveraging a school software offers a dynamic as well as practical approach. It helps hostels with precise inventory planning, offers a systematic approach and ensures accurate control of administrative processes to ensure that the hostel is able to function at its highest capability.