How to manage effectively School Inventory Management system?

Like every successful commercial enterprise, managing inventory is important in running a business productively and efficiently. Similarly, successful schools should emulate their business counterparts during this regard.

Why is it important to manage inventory properly? When a school maintains an inventory, the school makes a choice of buying products at a fixed price with the aim of selling them at a marked-up price from the buy price. The objective is to move these products quickly in order that the school can earn profit and recoup the expenses of shopping for the merchandise. They can identify fast paced stocks and replenish them immediately. Failure to account inventory could mean loss of income for the school and will be prevented in the least cost.

In order to avoid the scenario of getting slow moving inventory, here are 5 ideas to effectively manage your school’s inventory:

Vector Poster of Inventory management System - Paatham

1. Ensure all products are tagged and assigned a singular number.

Accounting for all of the things in your inventory is crucial because this enables your school’s store admin to remember of products you’ve got (or don’t have). Not having proper and efficient Inventory Management System makes it harder to sell long standing products and can sit longer on the rear shelves to be forgotten. In order to stop this, confirm all products are tagged and assigned a singular number.

Many POS systems like Paatham have built-in Inventory Management System that will help with the task of assigning a unique number for each product with the use of a compatible barcode scanner. Whenever shipments arrive, confirm that products are scanned and properly tagged.

2. Perform regular inventory audits

Conducting inventory audits regularly is differently to manage your school’s inventory effectively. This is the time once you and your staff discover discrepancies within the report as compared with the particular products on your shelves and rectify them on the spot. The longer you or your store manager defer and postpone initiating inventory audits, the more likely errors will occur thereby making it harder for everybody to reconcile what products you actually have versus what you’ve got on paper.

3. Keep accurate records and be consistent

As a result of performing regular inventory audits, you and your staff now have accurate records you’ll be confident with, which allows you to run much needed reports for financial analysis as well as give you a real-time snapshot of what products you have on hand, what products needs replenishing, what products need selling, and so on. On the recording part, confirm to stay consistent especially when categorizing or classifying your items. This way, you can account for the products in the same category. For example, under Food, you’ll have a subcategory for light snacks and under it, you’ll include products like potato chips or cookies. This seems tedious initially but organizing your product category meticulously will assist you when it’s time to try and do your inventory accounting.

4. Generate reports regularly

Similar to other POS software, Paatham allows you to run reports that will help your store maximize profits while minimizing costs. Some of the reports include:

Projecting future product replenishment consistent with past sales (by assuming modest or conservative projections)

Identifying your store’s product bestsellers vs. product duds and organizing them accordingly. You can decide what proportion discount to supply for those products that are shelved the longest or, as a final resort, write them off as a loss if you can’t unload/sell them.

Analyzing your store’s financial statements by running a profit/loss report and sales revenues report. These reports are very helpful in evaluating whether your school’s store is profitable or not, who among your staff had the foremost sales over a given period, and what were the top three major expenses for your school’s store.

5. Backup data in case of emergency

It’s not only important for your school’s store to stay accurate records but equally as important, to keep a copy the information just in case of emergency. If you would like to keep paper records, also include digital versions of these same records on external drives and/or back them up within the cloud. In case of Paatham, it has its own servers and backup the stored data nightly.


The importance of managing your school’s inventory effectively cannot be overstated enough because having a well-run store inventory equates to a successful and profitable school store. Having the right tools such as Paatham online system can help you keep track and manage your products efficiently. Check out our website and try our demo. We’d love to hear from you!

Top Functionalities of an Education ERP Software

Technology is to modify our lives not complicate it. Yet, a weak understanding of any technology will transform a chaotic and sophisticated method. It’s around us everyplace, in our homes, in the workplace, etc. No matter how big or small your work is technology is a part of it.

We all use mobile which has become an integral part of our life. Suppose you don’t apprehend the practicality of your mobile, will you be able to use it to its full potential? No.
You take care of every little detail while choosing a gadget whether it’s a mobile, laptop or any other. Like any other technologies, there are few which are designed for our academic institutes. To make life easier for students, teachers, and other administrative staff members. What is your opinion concerning selecting a student management system?
For an educational institute that is creating the future of a nation, creating jobs, etc. It’s the question about the future of your institute, it can be a school, college or university. If you’re not aware of the product that is available to help your institute, how will you use it to its full potential? After doing analysis in several on-line and offline platforms, I came to understand that many people are inquisitive about Education ERP or Student Management system. Yet they are very less responsive to the functionality of it.
An Education ERP comes with tones of functions. And due to continuous advancement in technology, it’s evolving with time. It comes with different names for different levels of education. If you search online you’ll realize several education management systems.
They come with various names such as student management software, school ERP, school management software, institute management software, school app, etc. Being a smart decision-maker you should be aware of the fundamental functions of it, before implementing it in your institute. Education ERP software comes with modules to handle several departments in your organization. For example, Paatham school management system comes with 18 modules to handle complete student life cycle from admission to course completions.

Here are the top functionalities of Education ERP

Simplify admission processes

The admission method involves inquiry, form sale, form submission, application, document submission, and many things. The higher education system has an extra layer of the various selection process for college admission which makes it even more complex. With the assistance of education ERP system, you can integrate all the above processes in one module. It makes your work easy and simplified.

Manage Programs and Course

Higher education institutes run multiple programs and courses to have a high number of enrollments. To keep manual records of all these courses is a tedious task. An institute management ERP system can create and manage the different programs that run by your institute. It can also enroll/unenroll students as per your requirements.

Streamline examination

A student management system comes up with complete options to handle examination processes in your institute. It can manage pre and post examination operation such as setting up for exam center, room, and staff allocation, assessment scheme setup, exam execution, exam results, and its distribution. You can also control the type of marking you want to use. It can also provide a relative grading system to improve the overall result of your institute.

Control hostel, transportation, and inventory

Nowadays virtually every instructional institute provides hostel and transportation facility. If you implement a student management software in your institute, you can control every minute detail associated with hostels, transportation, and inventory. You can additionally insert the physical style of your hostel like no. of rooms, floor, bed, etc. in the hostel management system. With transportation module you can check the live location of buses, can record complete details of drivers, vehicle and many more.

Enrich teachers, students, and employees experience

With automation academics, students, and employees save a lot of time from other academic activities. This gives them to focus their time, energy and creativity toward their areas. Students get additionally concerned at school, academics become innovative with their teaching strategies. Because of this, the overall productivity of the institute increases.

Integrate finances of institute

You would be happy to know that a student management system can manage the finances of your institute as well. You can control fee and bill payment, employee payrolls, scholarship and sponsorship with one education ERP. This gives you the power to access all finance records with one click. You can generate all kinds of reports associated with receipts, bills, outstanding payments, account settlements, etc.

Best Virtual Classroom Software

Post pandemic, and perhaps here to stay permanently, the virtual classroom has increasingly become the building block of the educational experience. When choosing the best virtual classroom for your institute, it is essential to investigate the various features virtual classrooms offer and make your decision accordingly from the top virtual training platforms today. What you’re likely to be looking for is instructor-led virtual classroom software, that is built around live classes taught by an instructor present, and not necessarily self-paced or pre-recorded classes commonly being offered by many courses today. This raises the need for several must-have features.

For example, an important feature of your virtual classroom is security-bombings and intruders can put the safety of students at risk by exposing their names and other personal information and needs to be considered. Another important factor is the ability to collaborate and encourage student participation. In essence, your virtual classroom needs to be much more than just video conferencing with insightful and responsive features designed for students and their teachers’ needs.

Here are some of the best virtual training platforms available today.

1. Paatham

As part of a platform built for education, Paatham virtual classroom solves exactly the kind of problems learners face while attending live classes. With the app’s classroom software, students can easily collaborate, upload and access assignments, view class schedules, provide feedback in real-time, and more. In addition to content creation and video conferencing, the virtual classroom Paatham offers a digital academic bookstore, instant academic publishing platform, and security features to support learning. This ensures that students can access teacher notes, textbooks, audio lectures, and more even after class, anywhere and at any time. Paatham also facilitates collaboration, teacher-student feedback in real-time, and has features built for both K12 as well as university students, making it a one-stop app for every level from playschool to higher education and beyond.

2. EdApp

EdApp is another of the best virtual classroom software available today. It enables you to conduct live classrooms, conduct training, schedule classes, and more. It is easy to use and easily integrates with popular video conferencing tools such as Zoom and Microsoft teams.

3. Webex

Well-known and commonly-used virtual training software, Webex comes out tops for instructor-led training. With useful features such as on-screen emojis, real-time translations, meeting templates, and so on, it takes virtual classroom software beyond video conferencing.

4. Deck Toy

Many video conferencing apps have added on a few features in order to enable classroom use. With features like whiteboarding and added security, some have proven very useful during teaching. However, when an app like Deck Toy positions itself as a virtual classroom platform for very small children, it presents many possibilities for kindergarten, playschool, and primary school children, enabling gamification and other similar learning approaches.

5. Google Meet

At the beginning of the pandemic, Google meet had roughly 100 million users per day. That number has only increased in the last 18 months and continues to grow as more institutions adopt an unplanned approach to the pandemic. The virtual classroom software offers an upper limit of 250 users at a time and limited collaboration features but is cost-effective and easy to use.

6. Zoom

As a virtual training software, Zoom has become a verb of sorts, finding its place as a replacement for meet/call in common parlance. Used for business meetings as much as a virtual classroom software, Zoom was being used to conduct over 300 million meetings a day in April 2020. With a host of features such as the raised hand and more, it is a popular option for learning as much as business use.

7. New Row

A lesser-known, but effective virtual training software, New Row offers valuable features. Its most unique one is the collaborative whiteboard that all users can use simultaneously and collaborate while in the virtual classroom together, lessening the isolating effect of an online classroom.

8. Adobe Connect

Adobe Connect offers a rich experience along with service and support for using its virtual training software. Its virtual classroom features include collaborative opportunities such as whiteboards, polls, comments and drawings, and implementations as well as the ability to host up to 1000 participants.

9. Edulastic

One of the best virtual classroom platforms, Edulastic is aimed at school children and young learners. The app is differentiated by its assessment feature and enables educators to easily identify gaps and take remedial action when the issue is still small enough to fix. This leads to better results for an institution with higher student success rates.

10. Microsoft Teams

Microsoft Teams deserves a mention in our list of best virtual training software. An ideal tool for instructor-led training, the software lends itself to educational needs as much as business use cases. Capable of hosting up to 10,000 people per session, the software supports breakout rooms, file storage, secure access, and more.

Looking for the best virtual training software is not easy when you consider the range of choices available. However, it is important to consider that the ideal virtual classroom software has to address your specific needs. These include the location of your institute and its access to connectivity, the age of your students and their ability to use tech, your faculty and their tech-savviness as well as their style of teaching. Very importantly, your virtual classroom software has to support different kinds of content, and your students’ learning preferences.

Paatham, India’s first System for Education Design and Management, was built for education, and not the other way around. Ensuring that every feature has been designed with deep insight into the needs of educational institutes, based on the needs shared by education leaders, founders of premier institutes, and faculty. While the platform offers end-to-end solutions, institutes are invited to begin with the features they need in the immediate present and implement the other features as they go along. With support and services provided from the first demo to implementation and beyond, Paatham significantly reduces the cost of changes, drastically shortening onboarding time and visibly increasing staff productivity. Leading to a smooth experience and visibility into every instate function, as well as student progress from end to end.


What Is School Management Software?

School management software, which encompasses various aspects of management, allows schools to automate many tasks of running an institution. The varying management software packages offer a wide range of functions, from scheduling to student performance tracking. It may help schools improve communication, offer a better analysis of student performance, and allow an increased transparency with the parents.

The basic school administration software may handle a number of common administrative tasks, including:

  • Bill-pay and invoices
  • Grading and progress reports
  • Tracking of attendance
  • Admission processes
  • Schedules
  • Communication

If your school has deeper needs than the basics, the right software is out there. The more advanced systems may offer other functionalities, including: 

  • Learning management system (LMS), which may include training programs or educational courses.
  • Evaluation tools for administrators
  • A parent portal
  • Analytics reporting
  • Tools for library or bookstore management
  • Point-of-sale (POS) for the cafeteria or the campus store
  • Tools for fundraising
  • Health records for the school nurses

What to Look for in a School Management Software

When selecting a school management system vendor, it is vital to have a proper understanding of how the educational management software will impact your school. There are two major aspects to consider before making a purchase. First, consider the features that your school absolutely needs. Second, ensure that most, if not all, of the features you will be paying for are utilized in your school management.

Are you looking for scheduling and admission management? Or, do you need a system that allows automated grading and customized lessons plans? The quality of the school administration software depends on these features. Consider a number of aspects when selecting a School Administration System software.


The needs of a student in grade school vastly differ from a college student or an adult. The instructional requirements for each type of student vary as much as their living situations or responsibilities. To provide the best learning experience for your students, it is important to choose a School Administration System that satisfies the different requirements.

A recent study by Christensen Institute revealed that most of grade schools require specific features from the School Administration software, including:

1. Safe and accessible way to store and manage school data

2. Quick customer service from the vendors

3. Talent management features

4. Software integration features

These may seem like non-standard features, unlike admissions or academic reporting, but they will play a major role in the effectiveness of your school management. Understanding the needs of your specific school/grade level will allow you to meet all your school’s administrative needs.


Securing personal information of your staff and students is one of the most important responsibilities of your school. If you choose a school information management system that fails to store that information properly, you may not only lose those files but risk a serious security breach. Consider cloud backup and security features when you choose software.

Does the software you are considering have the following features?

1. The Cloud Backup is enabled

2. If the system is completely online, there is a separate hard drive serving as the backup

3. Quality firewall protection


The software you select must be accessible in and outside of the school. The off-site function will allow your teachers, staff, and administrators to access their work without having to be at school on a 24/7 basis. This function may come in handy for training new teachers or off-site data entry. This will not only increase the levels of productivity but also allow for more flexibility for your employees.

For example, GSuite for K12 Institutions provides access to school administrative data through a log-in and an internet connection. Is this something that is important to your school? Think about network capabilities and remote access when you select a software.


Student and faculty size play an important role in your selection of a school administration software. The size of the pool of data that the software must handle will impact your expenses since many vendors charge a premium amount for larger institutions. That’s why it’s important to ensure that the software is capable of not only handling your school’s data but that you don’t pay for more than you should to meet the management needs of your school.

Features of Effective School Management Software


Student information includes all information regarding the student — attendance, disciplinary aspects, report cards, health records, parent information, etc. All of this, with appropriate safety precautions, must be accessed through the school management software.


A parent portal allows the parent to be a part of the student’s school activities and stay connected with their academic progress.

Benefits of a parent portal may include: 

• Parents’ active participation in educational activities

• Access to up-to-date information regarding field trips, grades, parent meetings, etc.

• Attendance report and progress cards are available to parents without any delay

• Connects parents and teachers through a direct line of communication


A teacher platform may allow easier scheduling, availing information regarding students, as well as gives access to teachers’ activities inside the school. It also allows to view a teacher’s class schedule, file reports efficiently etc. The database provides details regarding class timings, student’s academic progress, and classroom activities. Some other advantages include:

• Teachers can log onto their database securely to access various records

• Classroom forms and document may be filled quickly, as the information regarding the classroom and students is updated accordingly

• Teachers may quickly notify parents about their student’s reports


AI has become a key feature of a good deal of management software systems. A great example of school management through AI is the School Bus Fleet Management. This feature allows schools to manage school buses without the need of walkie-talkies or late buses. It automates the routing system and allocation, making the process much easier than ever before. The possibilities with AI are endless and there are many options available for your school.


One of the most time-consuming aspects of management is keeping track of payments, preparing bills, and ensuring that the applicable fees are in place before sending out bills. A school management software may ease this process for parents, vendors, and the school overall.

Online billing allows schools to take credit card payments, so parents can make payments at home. This feature offers a simple way to manage financial transactions, including bill pay, fees, and payment delivery.

Top 10 Best School Management Software Solutions

We searched the market for administration software with not only consistent high reviews from experts, but with strong experience with the school industry. Here are our picks for the best school management software solutions on the market. Compare product features before making your selection! 

1. Paatham

Paatham is one of the best school management software and e-learning app that provides a one-stop solution for all types of school requirements like attendance management, fee management, hostel management, transportation management etc. Paatham modules utilize diversion based, thematic learning approach for junior students and various leveled, layered and versatile methodology for senior students. The learning arrangements are conveyed through powerful innovation, making learning process simple, viable and engaging.


An affordable, easy-to-use, web-based grade book and school management system offering a wide array of features that appeal not only to individual teachers but to schools and districts. The software’s features include student and classroom management, tracking of attendance and behavior, plus customized report generation and user-friendly communication features. The package includes student and parent portal accounts. 

Classroom Management Features:

  • Built in LMS
  • Report Cards
  • Tests/Assessments
  • Transcripts

School Administration Features:

  • Curriculum Management
  • Higher Education
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • Reporting
  • School District
  • Special Education


Your Agora provides ESL Schools with valuable analytics and insights to truly optimize the school’s performance. It provides teachers with powerful, comprehensive tools to improve workflow and make teaching more collaborative and interesting. With features such as auto grading, course management, interactive assignments, a dynamic calendar, and customizable syllabi, Your Agora makes classroom management a seamless experience for both students, teachers, and administration.

Gradebook Features:

  • Attendance Tracking
  • Class Summary
  • Curve Scores
  • Grade Calculations
  • Individualized Assessments
  • Lesson Planning
  • Parent Portal
  • Progress Reports
  • Report Cards
  • Teacher Dashboard
  • Customized Assignments

School Administration Features:

  • Online Calendar
  • Independent/Private
  • Online Payments
  • Parent/Student Portal
  • Reporting/Analytics
  • Classroom Management
  • Electronic Assignments & Tests


FamilyID is making it easy to register and find important information on academic programs, school sports, fundraisers, clubs and activities. FamilyID’s online registration management platform eases the process of registering for programs and securely keep track of the students’ personal information.

Registration Features:

  • Activity Registration
  • Attendance Management
  • Contact Management
  • Form Builder
  • Online Registration
  • Payment Processing

School Administration Features:

  • Higher Education
  • Independent/Private
  • K-12
  • Online Payments
  • School District
  • Special Education 


FreshSchools is a customizable management software, which contains end-to-end functionality to streamline the school enrollment process. This includes school selection, recruitment management, application and registration management, and year-round form for both families and school administrators. These solutions are available via user-friendly online and mobile interfaces, making them more accessible to all families.

School Administration Features:

  • Independent/Private
  • K-12
  • Library Management
  • Online Calendar
  • Online Payments
  • Parent/Student Portal
  • Reporting/Analytics
  • School District
  • Special Education
  • School District
  • Special Education


This web-based school management and communications software manages and streamlines all aspects of school administration. This includes report cards, assignments and tests, data analysis, scheduling, admissions, enrollment and many more. It gives parents and the school complete and seamless way to exchange important information and mentor students’ academic progress. 

School Administration Features:

  • Bookstore Management
  • Cafeteria Management
  • Independent/Private
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • Reporting/Analytics
  • School District
  • Special Education


School Diary allows schools to manage all the updates that schools send and receive every day. The various updates, including messages, notices, pictures, homework, attendance, fee reminders, etc, may be shared through a single platform. This eliminates the need for endless emails or print alerts. School Diary utilizes the push and pull mechanism to make communication easy, engaging and effective.

Classroom Management Features:

  • Built-in LMS
  • Collaboration Tools
  • For Classroom
  • For Labs
  • Real-time Chat
  • Remote Access/Control
  • Report Cards
  • Support Audio/Images/Video
  • Tests/Assessments
  • Transcripts

School Accounting Features:

  • Accounts Payable
  • Attendance Management
  • Billing & Invoicing
  • General Ledger
  • K-12
  • Payroll Management
  • Purchasing

School Administration Features:

  • Bookstore Management
  • Financial Management
  • Higher Education
  • Independent/Private
  • K-12
  • Library Management
  • Online Calendar
  • Parent/Student Portal
  • Reporting/Analytics
  • School District


BoardDocs has allowed over 2,000 schools and other organizations to lower operations costs, increase transparency with customers and reduce time-of-staff. The solutions are so easy to use and may be implemented right away. BoardDocs allows organizations to significantly improve the way they create and manage board packets, access information, and conduct meetings.

Board Management Features:

  • Calendar Management
  • Collaboration
  • Document Management
  • Electronic Signature
  • For Nonprofits
  • Member Directory
  • Minutes Management
  • Polls / Voting
  • Role-Based Permissions

Government Features:

  • Compliance Management
  • Self Service Portal
  • Taxation & Assessment
  • Work Order Management

Meeting Features:

  • Action Item Tracking
  • Agenda Management
  • Attendee Management
  • Board Meetings
  • Committee Meetings
  • Internal Meetings
  • Materials Management
  • Meeting Preparation Tools
  • Minutes Management
  • Post-Meeting Tools
  • Scheduling
  • Travel Management
  • Voting Management

School Administration Features:

  • K-12
  • Online Calendar
  • School District


USA Scheduler is a master scheduling software for schools is user-friendly and highly accurate. It is cloud-based, fully automated and creates complete, accurate schedules. The company offers a free evaluation with your school’s data.

School Administration Features:

  • Higher Education
  • Independent/Private
  • K-12
  • School District
  • Special Education


Bloomz has the features educators need to connect, communicate and coordinate with parents. It includes features from messaging, easy photo and video sharing, schedule coordination, signup forms for volunteers, meetings and field trips. It also holds a platform for students’ behavior management and personality portfolios. The app is available on mobile. 

K-12 Features:

  • Communication Management
  • Parent Portal
  • Progress Reports

School Administration Features:

  • Independent/Private
  • K-12
  • Online Calendar
  • Parent/Student Portal
  • School District
  • Special Education

For a broad overview and forecast of the school administration software market of the school administration software market, visit this extensive report.

Things to Consider when Implementing a New Software

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your school is already using, such as email, spreadsheet or accounting applications.

The market history of vendors. Before investing in a software, ensure that the vendor has a solid history of working with schools in particular. For your school’s administrative needs to be met, the vendor should be more than familiar with the industry.

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.

What is a school management system?

School Management Systems Plays an essential role in the current educational system. School authorities all over the world are engaged in a lot of day-to-day administrative and academic activities to manage and provide a better academic experience to students effectively. However, maintaining and keeping track of school administrative activities is not an easy process in the fast-growing world. It requires hard work and often it is time-consuming.

To better perform the school administrative activities of educational institute and to assure parents the real-time progress and security of their children, educational institutes utilizes School Management software nowadays. Such applications often offer many features that help to enhance the performance of schools with minimum efforts. School Management software does it by avoiding the manual paper works and automation of many academic and administrative activities. Now let us take a look at why institutes need to implement it.

Table of Contents

  • Student Information
  • Parent Access
  • Teacher Information
  • SMS and Real-time app notifications
  • Attendance Management
  • Report Cards
  • Fee Management and Online Payment

Student Information

Attendance, homework, discipline, grades and achievements! Every information that is related to students can be easily accessed using a school management system. It helps teachers to quickly obtain information about students fast and easy reducing their workload. The student database in a school management system contains much information about students such as their Examination grades, Parental information, Medical history, details related to school fee, etc. Many School management system offers real-time information and announcements through SMS as well.

Parent Access

Parents play a crucial part in the child’s education. They are continuously involved in it. And it is necessary to keep them updated and notified about the progress of their child. Previously schools had to conduct parents meetings to keep update parents about the academic performance of their children. Parent meetings were time-consuming and many parents faced trouble attending meetings because of their work schedule, family issues, etc. With the introduction of School ERP software, parent notification becomes simple and straightforward. School ERP systems can notify parents about their children through mobile apps and SMS services etc. This way they are notified instantly, and it helps to keep updated about their child’s academic performance in real-time.

Teacher Information

A school management system not only gives information about students. It can provide real-time information about teachers activities also. School administrators can access a particular teachers class schedule, daily reports of the teacher, etc. With the Help of artificial intelligence school management systems can even monitor the performance of teachers and give real-time suggestions to improve the teaching quality. It also provides a dedicated portal for teachers making it easier for them to find all the information related to students and school activities.

SMS and Real-time app notifications

The communication between teachers and parents is an essential factor in a student’s academic success. Introduction of school management systems ensured the real-time interaction between teachers and students through SMS messages and live chats. Every school management system has a dedicated parents portal. Parents can use the portal to communicate with teachers and school authorities through text messaging, voice chats or emails.  Notification regarding important school announcements like teacher’s day, annual day, the cultural day also can be notified to everyone using bulk SMS/chats. This will save the time of school administrators for making individual calls to every parent.

Attendance Management

An attendance management system is an essential feature of school ERP software. The attendance management system offered in school ERP systems replaces the old and time-consuming paper-based attendance systems. By using RFID school management systems, taking attendance became faster and more comfortable. Such attendance management systems ensure foolproof attendance records and eliminate the possibility of proxy attendance.

Report Cards

Report cards represent the hard work of a student. The paper-based report cards may take hours to prepare for each student. A school management system help streamline the process of generation of reports cards with an interactive GUI. With the already available information on students performance and grade in the database, the report card may take only a few seconds to generate. Teachers can review and edit the information at any time if needed before printing the report cards.

Fee Management and Online Payment

Collecting the fee from students is always a hectic process. School management systems make it possible for parents to pay their child’s school fee online using their debit/credit cards. The software can generate receipts for all the incoming payments within no time. This makes the entire school fee payment method so convenient and easy.

Many school management systems also offer more features like library management system, examination management system, admission management, etc. Automation of these process makes the school administration effortless thereby ensuring the smooth functioning of the school.

Hope you enjoyed reading the article. Have a Good day!

What are the benefits of School Inventory Management Module?

We have briefly described the process of using school management software to manage your inventory above. It is clear that process-driven inventory management and the use of school management software are a great fit. Below we explain in further detail how school management software benefits schools and colleges who want to better their inventory management process and see better outcomes:

1. Better Organisation of School Property

The first highly visible benefit of using inventory management module to manage school tools, resources, infrastructure — just all of an educational institution’s assets — are that you will immediately see this entire process becoming more organised. When educational institutions use school management software they are forced to first make an accounting of all the assets they possess and register them within the software. This means there is one place they can turn to to get a comprehensive and detailed reckoning of all their assets.

2. Superlative Tracking of Assets

Since all requests for use, requisition, procurement and disbursal of assets go through a inventory management module and all school property is closely tracked. This cuts down on one-time borrowing or informal exchanges — which is invariably how schools lose track of their assets. This also means that there is a drastic reduction in the loss or theft of expensive school property. It is apparent within one glance where any given item, tool, resource, or asset is with the school management software since it cannot be signed out by an unauthorised person.

3. Anytime and Anywhere Accessibility

No more standing in queues or filling out forms in triplicate for administrators managing inventory or the students and teachers trying to access them. The process of inventory management is far quicker and simpler than ever for all stakeholders — all thanks to the use of school management software. Students and teachers seeking to check out an item can only do so through inventory module in school management software. They can only do this if they are authorised to do so, which rules out an unauthorised misuse of school inventory. After this, they have to place a request through the school management software to procure the item in question.

Unlike before when this would have to be done with the inventory manager in person, after following a laborious and time-consuming process, teachers and students can log in any time into their school management software and raise an indent or a request for a certain item that they need. This does not need to be done within school hours but at any time or place of their convenience. This anywhere and anytime accessibility thanks to school management software means that school inventory is actually helping the very people it was meant to help while also being used appropriately — a win-win for all stakeholders!

8 Surprising Facts You Never Knew About GPS

Global Positioning System or GPS which was earlier used only for navigation purpose for ships and airplanes is widely used nowadays in almost every aspect of life.

But still, there are many facts about GPS which we bet you didn’t know. Here are some of them.

  1. GPS was first introduced in automobiles in 1996.
  2. GPS was first used by US for military purposes.
  3. GPS system uses the principle of Doppler Effect to trace locations.
  4. GPS was called Navstar in the beginning and the first Navstar satellite was launched in 1978.
  5. The basic idea of GPS was based on LORAN and Decca Navigation System, which were used during World War II.
  6. Most people who have cars with built-in GPS use their phones for directions.
  7. GPS is not just for navigation but it also can be used to obtain accurate time.
  8. GPS is owned and placed under the control of the Department of Defense.

GPS has revolutionized today’s technology as it is becoming more interactive day-by-day and is useful in various areas.

Advanced Time and Attendance Management Software Features

There is no doubt how rewarding HRMS integration can be for any business. But once checking the HRMS features list is important. It must comprise advanced Attendance Management Software features as then a company can seamlessly manage all the financial dealings as well as keep the employees content. Now take a look at features that can act as a channel for business growth:

Employee Scheduling –

This time and attendance management attribute go far beyond simply checking the presence of the employees. These employee attendance system modules will help in managing and creating rotas and schedules. These functionalities are always equipped with notifications and alerts that are linked to poor attendance and overtime.


It is paramount for every organization to handle payroll with the use of technology. So whichever time and attendance software a business is implementing must make sure that the software integrates perfectly with the payroll functionality. It must offer precise attendance data for the purpose of the payroll cycle. This can be then employed for accurate and rapid calculation of salary and various other benefits.

Clocking in and Clocking Out –

Employees with the correct attendance management software must gain the liberty of clocking in and clocking out seamlessly. Keeping a record of the hours they have worked is very important. While putting the best HRMS software in use from Exactly, special emphasis needs to be on the punch clock. For instance, the clock can be associated with the workforce who will be signing in to the organization’s IT system or it can be a handbook of technology. The options can incorporate PIN numbers, biometric scanners, and magnetic card readers for recognizing each staff by facial recognition or fingerprint.

Absence Management –

Along with tracking the presence of employees, time attendance software also empowers the business or the managers to track the absence of employees. Be it vacations, paid time off or because of illness, managers will find it very hassle-free for tracking the employee who has clocked in and who has not from a glance. Also, they can get to know the remaining allowances of a particular employee.

Mobile –

Since the deadly virus hit the entire world and the lockdown took place, the way of working has changed and shifted towards remote working. But with work scattered in this manner, productivity sometimes can hamper leaving the businesses at loss. But now there is a proven way of managing such working conditions which are through time and attendance software. The mobile version of the attendance management software permits and helps in tracking clocking in a remote way. This will offer the HR executives a clear picture of the total number of hours that the employees have worked for. This goes far beyond only the ‘on-premises ones. The mobile applications must also incorporate GPS tracking systems that are meant for location monitoring and the safety of the workers.

Cost Estimates –

The most advanced attendance management software features will always include an estimated characteristic. An organization can get hands-on historical data for attaining time estimates for the defined projects. This will enable better forecasting of the resources that the management will likely require.

Compliance –

Whichever business an organization is running or in whichever territory it is situated in, abiding by the labour regulations and legislation is paramount. The rest breaks that these regulations lay are minimum or are restricted to the hours the workforce is working. Here the attendance software has a very important role to play. Such advanced software solutions carry the capability of monitoring the breaks on the behalf of the management. It uses data for compliance and reporting purposes for doing so. The software will also offer automatic notifications in case the break patterns do not fulfil the legislative norms.

Reporting –

Not just data but Big Data is taking the various software industries by storm. Every avant-garde HRMS software features carry the inclusion of reporting. This means that the software must carry the capability of offering customizable and modifiable analytics and reports by utilizing the data of the systems. The management dashboard must incorporate numerous reports related to attendance. This will provide the management insights into the total number of hours worked and shift patterns for constant enhancement of productivity.

Leave Management –

High-end attendance management software carries the most crucial role to play in the space of leave management. If an employee misses work for a single day, it must not always be tagged as ‘absent’. In the place of this, the employee should receive a notification about the correct way of applying for a leave. The employee also must have the ability to make special requests like half-day.

Biometric Attendance –

When an organization includes a massive employee base with particular clock-out and clock-in times, then it must implement biometric attendance software. For instance, there will be a 9-hour shift in a contact centre where more than a hundred agents will be employed. What biometric technology does is discards the dangers of fraud by the utilization of the fingerprint of the employees. All this is done for the purpose of attendance authorization.

Benefits of digitalizing the Attendance Management Process

Student attendance monitoring is a basic activity that happens in every class in colleges. Earlier teachers used to monitor attendance through various manual methods like counting heads, calling roll numbers, etc. Now there are specialized and advanced software tools available in the market which automates the attendance management process and help in monitoring and tracking the attendance of students and institute staff members in real-time.

Attendance Management Software for Colleges let instructor to quickly and accurately record the attendance of the students either subject wise or day wise in a single click. Effortlessly teachers can keep generating a comprehensive report to keep a check on the students who are regular & who are not. Additionally, students can apply for a leave in less than a minute within an app and teachers gets an instant update which helps them in saving a lot of their effort and time.

  1. Speed — The digitized system allows marking attendance instantly from a mobile phone or laptop. The data updated from the teacher’s laptop or mobile phone will be instantly available across all relevant users in the system.
  2. Accuracy — The data updated and maintained through a digitized attendance management system will have fewer errors and it improves the accuracy of the entire system. The reason for fewer errors is due to the decreased paperwork and instant feedback from parents and students in case any error occurred while marking the attendance.
  3. Punctuality — The digitized attendance system with its instant availability of reports to higher management, parents, and guardians makes sure that the students attend class properly and this improves the punctuality and discipline of the institution.
  4. Instant alerts — This would have been impossible without a digitized system. The SMS alerts, as well as push notifications, can be sent to mobile phones of parents and guardians while using a digitized attendance management system.
  5. Instant reports — Because of the digital nature of the data being stored and retrieved the attendance reports can be generated instantly by the administrators of the system. In earlier times it would have taken hours if not days for teachers to prepare and share the attendance reports to principal or HOD.
  6. Saves time — As a result of all the above benefits, the system saves the precious time of teachers, which can be now spent wisely on improving academics.
  7. Saves paper & storage — With all reports and tools available in digital form, there is no need to print the attendance registers and make copies of the reports to be stored at different offices. This saves paper wastage and requires less storage space.
  8. Integrations — The digital nature of the system allows seamless integration with other tools and hardware like biometric, RFID, etc. This inter-connectivity between tools opens up numerous possibilities in academic and administrative improvements.

Top 5 Best School Management Software In India

An efficient School Management Software no doubt makes the day to day complex school management hassle-free. Today we are going to discuss about Top 10 School Management Software in India to help you to choose the best among the rest. School Management software makes the management process paperless and less time consuming thus reducing the manpower. Also, all the required data are available at fingertips. With the help of advanced features like E-learning now education can be taken beyond the classroom. Efficient School Management Software comes along the facility of a mobile app that bridges the communication gap. Now parents do not need to rush to school every time for any requirement whether it’s about online fee payment, communication with teachers other things, all can be done with just a click. Let us discover the list of Top 10 School Management Software’s in India to find the one that fits right for your organization.

  1. Paatham — Paatham is one of the best school management software and e-learning app that provides a one-stop solution for all types of school requirements like attendance management, fee management, hostel management, transportation management etc. Paatham modules utilize diversion based, thematic learning approach for junior students and various leveled, layered and versatile methodology for senior students. The learning arrangements are conveyed through powerful innovation, making learning process simple, viable and engaging.

school management softwareschool management systembest school management softwareschool management app

2. Dino ERP
This convenient and easy to use school ERP solution has been included in the list of Top 10 school ERP in India because inspite being free ERP software for school. It’s simple designed and easy to use graphical user interface is the highlighted thing of software. The main motive of the software is to bring the existing education system on the advanced digital platform so that education sector is not left behind in the digital era and hence in the race. So if you still haven’t implemented any ERP software yet, go ahead with this free software for school to new and better digitalized experience.

IIJT focuses on enhanced data security as a student and school related data is very crucial. It provides various helpful modules to manage the vital school data in error-free manner. It makes the complex school processes like exam management, inventory management, attendance management, etc in a streamlined manner. It is cloud bases ERP thus could access from anywhere, anytime easily. Another reason to prefer this software is the availability of the support team for any issue that occurred for reliable resolutions

4. Edubank
Edubank is one among efficient digital collaboration platforms, which helps to gain faster insights for enhanced academic performance. It also helps to stay organized with the help of efficient modules to manage the infrastructure. It makes the communication even better with the option of instant parent-teacher communication. Apart from this, it is simple to use ERP that also helps to maintain workflows and processes hassle-freely.

5. School Direct ERP
Sending Bulk SMS is also one of the important aspects when it comes to school management. Robust School Software like School Direct Erp understand the various requirements thus provides efficient management software which makes its place in the list of Top 10 School ERP Software in India. This software comes along SMS integration that allows sending SMS in bulk to parents whether regarding attendance, exam, and fee payment and reminders or other notices, etc. With just a click communication can be easily be shoot to the parents within no time.

Benefits Of School Payroll System

School Payroll system plays a crucial role in the proper functioning and organization of a school. Teachers are responsible for the future of thousands of students enrolled in a school. Likewise, school administrators have to make sure that teachers are well equipped with the official paperwork and aren’t facing difficulties with regard to their records.

To ensure the system runs smoothly, School Payroll software helps schools in keeping a track of time and attendance and manage payroll. Payroll system act as a convenient time clock and also help with the reporting tasks. It helps to eradicate the risk of human error and ensures that no mistakes are being made. It ensures that only those with administrative rights are only provided to the appropriate users, this way confidentiality is maintained.

Efficient payroll software for schools can help schools save a large amount of money because when the school shifts from a manual system to the online school ERP software it makes the functioning of the school more effective. With a single click of a button, the administrator can prepare reports and calculate salaries. This also ensures that there is no delay in salary distribution to the teachers and other staff.

You can also see the details of employees for the addition and deduction. Additionally, the Payroll system is very easy to use and user-friendly system without any expert training required.

What is payroll software for schools?

It can be an overwhelming experience when you have to manage the whole administration system of the school which includes managing students, imparting education, communicating with parents and creating a functional learning environment. Today new and improved technology has made the work less time consuming, easy and more efficient. It has been made possible with the introduction of the Payroll system.

Payroll system is a combination of cloud software, services, processes, other systems that help completely automate the payroll process from updating employee attendance, gathering of timekeeping information, computation and disbursement of salaries and pay slips to the employees. Any school that allows for a payroll system will benefit from it. Paying the teacher and other staff consistently and with no delays not only reflects the company’s financial stability and professional attitude of the school but also impacts their morale in a positive way.

Best Payroll Software for schools

It’s important to select payroll software that accommodates the needs of the school. Payroll software that fits one school may not fit another. There is numerous school payroll software available in the market that helps you in keeping a close eye on, funds collected & issued, accounts receivable & payable budget created, etc.

There are many payroll systems like Flip schoolMyClassCampus, etc But Paatham payroll system is the best payroll system among all others. Paatham is a one-stop solution for all the school administration and school management requirements.

Paatham Payroll Software

Paathamis a suitable IT Solutions Company which specializes in providing Campus Management solutions to schools and different kinds of educational and training institutions. Paatham is now poised to reach new heights of success in its chosen field of expertise with a track record of 300 plus successful installations in some of the most leading institutions in India. They have also managed to tap Global markets with years of domain expertise and core development knowledge.

Whether it is about providing seamless communication between teachers-parents, effective management of the school, allocating jobs to staff members, making a timetable, Paatham offers multiple automated features. One of the reasons that make it one of the best school accounting software is its online fee payment module. It lets you accept payment via net banking, bank cards, etc.


  • It can be easily integrated with a QR reader, bar code reader, biometric machine.
  • Calculate accurate attendance of both teachers and students.
  • It can be integrated with the school website as well.
  • Parents & students can access homework, timetable, calendar, assignments, circulars, etc. online.
  • Accounting and Email integration could also be done with this system.
  • It also offers Examination, Library and Registration management.
  • One can most definitely keep a track of Payroll.
  • School can keep a track of Student information/ Records.
  • Classroom Management, Enrollment Management, and Facility Management are also key features.

Reasons why Paatham payroll software is the best payroll software:

  • Improves Efficiency: In order to determine the real-time position of funds Paatham school ERP software generates a reconciled view of yearly collections which help in determining real-time positions of funds. Different reports are generated by different modules which help in keeping a track of things.
  • Helps in Improving Academics & Teaching: Yearly detailed analysis report is generated by this ERP system which helps in filling the loopholes and improving the performance of Teaching and Academics.
  • Encourages Transparency: By providing daily updates of attendance, homework, school news & activities, inflow and outflow of funds, circulars, etc. this online payroll management system promotes transparency.

How does a school Payroll system help a school?

Student Information

With the school payroll system, information regarding the students like their Attendance, grades, homework, etc. can be easily accessed. To avail basic information of students like grades, information regarding parents and siblings, address, etc. teachers can use the student database. Additionally, details regarding the students’, accounts, medical history billing, etc. are also added by the administration.

Fee Payment made easy

Online payment saves time and effort and is always a better option than traditional payment methods. People like to pay cashless in the modern age of computers and technology.

Parents can pay their children’s school fee without even going to school or handing over the money to their children by using a school management system. Since schools don’t have to do the manual work of collecting the fee from each student, they also benefit from this.

Handling of Accounts made easy

Every institution has to deal with the inflows and outflows of money in their organization. Schools also have their own account related activities like the salary of school staffs, managing fee vouchers, daily collection reports, etc.

Account related activities involved hectic paper works and hiccups and were always a headache for accountants. the complicated tasks and manual labor have been reduced with the launch of the payroll management system as it has made the account management process easy and precise. Dedicated modules are contained in the software which helps in the process.

Improved management of school inventory and assets

With the introduction of school management software packages school inventory management became more comfortable. Management of Hostels, School transport vehicles, Libraries, etc. becomes easy. School hostel management is one of the important features of the school management system.

Managing hostel manually is a dreary process. A school management system can help hostel administrator defining a list of wardens, daily expenses of the hostel, allotment of rooms, Hostel fees collection, etc.

The library management becomes easy as it helps the school librarian to manage all the books and keep track of the details.

Teacher Information

Along with keeping a track of student’s records, effective school management software provides information regarding teacher activities inside the school. Teachers can use their database to keep details regarding student progress, class timings, and classroom activities in one place.

It’s easy to view a particular teacher’s class schedule, file reports efficiently, etc. Teachers can easily notify parents about their student’s report once it is filed.

Classroom reports and forms can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly.

Improved communication

Communication between students- teachers- parents and administrative body is one of the most important aspects of the smooth functioning of an institution. The school management system improves communication between them.

Everyone uses mobile or web apps these days. Anything that a school wants to convey to the parents can be conveyed via these apps. To communicate to a larger number of students instantly this system offers bulk SMS features.