Why RFID Attendance System in Schools & its Benefits?

Every day we all appreciate the benefits of RFID solutions even though many of us do not acknowledge their presence in different situations in our everyday life. We see it in shops, libraries, hospitals, amusement parks, airports, schools and any location where item / people movements are tracked to better serve customers. While RFID-related solutions have long been part of libraries, there is a sudden increase in student monitoring RFID applications as it improves the overall safety of students in schools and other areas where continuous adult supervision is required. RFID systems can produce huge data that can be analyzed to provide insights into decision-making.

Biometric attendance management

How RFID Attendance System works?

In a school environment, RFID can be applied to gain benefits for all participants–students, family, educators, and management. An RFID tag is issued to each student to wear. It can be in the form of an ID card and part of your uniform every day. Each RFID tag is preprogrammed in conjunction with the student’s unique user profile. The antennas will be placed in strategical locations like school gate, classroom doors, library, canteen, etc. Multiple antennas can be placed around the same location to increase accuracy and work as a standby to avoid the single point of failure.
The antennas will be connected via a well-planned network of power cables and communication cables to RFID readers and power source. RFID readers are then connected to a computer for the information and database to be stored and processed. This computer will be linked to the student information system such as Paatham by sending different warnings to the stakeholders. Ex: SMS alerts parents when they enter the main door, Mobile app alerts when they enter or leave a certain area.

Benefits of using RFID Attendance System in schools

Security & Safety

A well-developed RFID attendance system provides protection for students ‘ daily operations and health. As all the information about the student is registered and transmitted to the parents after the student enters the gate in the morning before leaving at night, there is less worry about the safety of the students. Since all the information are transmitted by SMS or mobile apps to parents, parents find peace of mind and can comfortably concentrate on their jobs.

Fast Communication

Without an automatic RFID solution, to communicate with the parents, each of the updates must be entered manually in the student information system. This job could be completed either end of the day or once every week, depending on the workload of teachers and admin staff. This is not beneficial to the parents as it is the same as how schools are pre-technology run. All location data is collected and automatically transmitted to the student information system with RFID solution. The same information will be provided to the parents on pre-set timing and logic, depending on the settings chosen by the student information system operator.

Better Discipline & Better Grades

It is observed and proven in case studies that a well-monitored school will have better discipline compared to schools without surveillance. This is not only because of the improved discipline of the kids, but also due to the improved discipline of various non-teaching staff in the school like security guards, bus drivers, maids etc.. When students are aware of the fact that the attendance is tracked live and communicated to parents instantaneously, this will avoid disciplinary issues. And better-disciplined students produce better grades and good citizens.

Other Places to Install and Benefit from RFID System in a School

Libraries

Apart from attending students, the RFID solution can be applied to improve everyone’s library experience. The books can be embedded for tracking and data analysis with RFID tags instead of barcode. It, in conjunction with student RFID tags, can create seamless experience in borrowing and returning library books without the need for library queues. Students may also check for the availability of any book in library management software or school management software. The RFID device will also provide comprehensive data on student and book movement within the library over a period of time to understand student behaviour. Where we can understand why certain actions of students enable them to become good readers and good students.

Restricted Areas

In most of the schools, there will be restricted areas where the students are not advised not to approach. This can be for privacy, security, and safety or to improve discipline. The entry to the restricted areas can be tracked and the warning can be issued immediately.

School Buses

Another recent trend is to implement an RFID system in school buses. This allows the tracking of students outside the school campus when they are on a school bus. This collects information about the stops where the kids on-boarded and de-boarded the bus. This also will be communicated to parents on a realtime basis through the student information system mobile apps or SMS.

Canteen

Similar to how a library is automated, a successful RFID system can be used to automate regular canteen operations. The pre-funded wallets incorporated with the student information system and the RFID solution will subtract transactions. This will save students and teachers a lot of valuable time.

Attendance System for Teachers and Non-Teaching Staff

While the RFID system is mainly used to track student attendance, the same system can be applied to track teachers and non-teaching staff attendance and movement without cost increases. The same components of hardware and software can be used to produce information on the performance and actions of teachers and non-teaching personnel on the school campus.

Top 5 Mobile App School Management features that will keep you up-to-date

What is school management software?

School management software is an application that helps your academic organization handle all procedures. The correct school management software for any classroom or school is an organisational boon. It is because most procedures driven by rules can be automated and digitized for the school management software to be conducted.
It involves everything from submitting request forms during admissions to creating massive individual fee receipts for the student body. Therefore, school management software is the perfect partner to guarantee that every academic institution functions smoothly on a day-to-day basis.

How does a school management mobile app help?

While school management software is a helpful instrument in the arsenal of any instructional institution, when using it on a mobile device, one can acknowledge its complete value. The complete power of school management software is unleashed by the suitability of using equipment from people to be used on the go.
Research demonstrates us that most individuals are using mobile devices to access their internet portals, such as mobile phones or tablets. A instrument like a school management software becomes a right partner in the instructional ecosystem in this fast-paced world when individuals can use it at any moment and across their systems from anywhere. In this respect, seamless experience across devices and platforms is essential to growing use by multiple industry stakeholders on a continuous basis.

How features of school management mobile app improve efficiency?

One of the noticeable benefits of using ERP applications is how it makes everyday procedures more effective for all stakeholders in the educational ecosystem. People can more efficiently and effectively handle their daily duties. Such results will only be improved when using the classroom ERP mobile app.

school management system

BELOW WE DISCUSS THE FEATURES OF SCHOOL MANAGEMENT SOFTWARE THAT GET ENHANCED WHEN USED ON MOBILE DEVICES:

Timetable Tracking

Staying on track implies having access to one’s timetable easily and easily accessible. This is particularly the case for learners who are also learning how to organize and retain consistency in their lives alongside their academic endeavors.
In this sense, having a portable classroom management app that shares timetable details in real time, along with associated data, enables learners to adhere to a schedule and create practices that will also make them a future-oriented timetable.

Fees Management

Fee payments are essential for school management as they impact the bottom line directly. It is also an indicator of a school’s economic health and a extremely delicate process. Fee generation and payment is a high-stakeholder method–reducing error rates is crucial and remaining precise in detail.
A school management software is therefore a ideal fee management scheme that can take over any academic institution’s end-to-end fee method. The benefit of using the classroom leadership app is that parents can pay fees and obtain cleared on – the-go receipts for duties.
The classroom ERP app allows them to make safe payments at any moment and from the device of their choice via a payment gateway from anywhere. It can be simple for both parents and school management to know that this essential process is proceeding smoothly and effectively, while being convenient for all involved stakeholders.

Attendance

Attendance tracking system help any academic institution’s student body health. It is possible to study patterns in attendance to comprehend patterns that show disease, blockers to attendance, or even learners who may fall back in some manner or another. But attendance tracking is not restricted to finding these trends in a school management app.
Being able to use attendance monitoring in real time via the mobile app enables parents and educators as well as management to be conscious of the whereabouts of a student or to monitor where they were last. While independence is encouraged, a school’s primary mandate is also to ensure the safety and security of a student – this is made possible on a day to day basis by the attendance tracking feature in the school management app.

Messaging Platform for Notifications and Alerts

Staying up-to-date in real time leads to more effective days at any educational organization for students, teachers, parents, and management. In this respect, a mobile school management app is particularly helpful–it can send system-wide alerts and notifications in a matter of moments and reach the individuals it wishes on its mobile devices. No longer send circulars or make endless phone calls to update stakeholders in the educational ecosystem about what is happening on a daily basis.
Instead, to keep everyone in the loop, use instant SMS or email notifications or in-app notifications and messages. To receive such alerts and notifications, notifications and alerts can be set up and muted for a multitude of reasons, as well as being able to select an audience from one to pre-selected groups. These alerts and notifications also take into account privacy issues as they are within the school management software platform itself and can be kept confidential to a selected public rather than a system-wide alert if so desired by the notification sender or alert.
Automated alerts and notifications can also be set up to provide appropriate parties with confirmations or other data caused by inner procedures. This type of automated messaging scheme guarantees lowering the strain on an educational organisation time and labor resources.

Transport Tracking

Maintaining the safety and security of the student at an academic institution is a crucial component of every school. It involves traveling to and from college during their commute. Parents and school governance must obviously be able to monitor each individual student’s whereabouts during the day at any specified time point. The transportation management function in the school management app makes it possible. It enables parents and administration to monitor which transportation car is present at the school, to which each person has been allocated, and also to monitor the vehicles whereabouts in real time.

Also, the transportation management module describes paths and stops for a school transportation car that keeps parents informed about the path to and from school. With such a function accessible on the classroom ERP app, parents and management are able to access this data from their mobile phones at any moment – there is no need to log into a cumbersome dedicated scheme to find out this data.

How can a school management system be more effective and efficient in helping a school function?

Today, school works in intelligent ways. Using school management systems has made it possible for schools to work efficiently – saving time, money, and other resources. Many schools around the globe also opt to use a classroom leadership scheme to manage the transportation system.

What Is A Transport Management System?

For organisations including colleges and academic institutions, a transport management system utilizes online software to handle transportation activities. They assist control the day-to-day transportation procedures and make it much easier to execute the transportation scheme in real time.

School Transportation | Transport Management

1. Safety And Peace Of Mind To The Parents

One of the greatest benefits of using a transport management system is that it utilizes the mobile application for school management software to link parents to learners using the transport scheme. This allows parents to monitor their kids and identify them at any specified time during the trip using the mobile application.
This ensures that parents have full peace of mind when it comes to their children’s security and handling the transportation system using the school management system.

2. Exact Scheduling

Managing the transportation scheme using the school management system enables schools notify parents of the accurate morning pick-up of the learners as well as the right evening drop-off time. This guarantees that at the correct moment the parents or caretaker are accessible at the door.
In the event of an emergency, if the schedule changes, the parents receive an automatic update via SMS and email, keeping the parents always informed.

3. Improved Routing

Using the transport management system, schools can allocate buses on different paths in the most effective way to ensure that students are not overloaded or that there is a shortage of buses on any school path.
Using the school management system, any modifications in the bus schedule can be managed efficiently. This enhanced routing enables the college to save long-term energy and expenses.

4. Improved tracking of the school bus

Using transportation management, schools can readily monitor busses and report bus sites correctly and provide government and school management with real-time information. This enables or rapid reactions to possible breakdowns, accidents and other emergencies. This real-time visibility also enables the school monitor bus velocity and helps enhance the safety of the school bus and the accountability of the driver.

5. Consolidated reports

Managing the transportation system using the school management system provides periodic reports on the operation of the transportation system for school management. This report, which is accessible at the click of a button, can include multiple information such as reporting on driver punctuality, reports on car use, reports on car stop and much more.

6. Bus Fees Tracking

Using the classroom leadership software is also a excellent way to monitor the payment of school bus charges and issue receipts for the same by clicking a button.

school bus tracking system

Schools will not only function more efficiently with the assistance of a school management software and a transportation management system, but they can also work to create a safer transportation system for their students and their staff.

Why choose automated student attendance management system for your school?

Before you choose an attendance management system for your school you would first need to know what it is. These are basically systems that use biometric technology such as access cards and the like. They keep track of the attendance of your students as well as staff members. They help you maintain accurate records in a quick manner and over the years they have become integral parts of school management as such.

Facial recognition

The features of automated student attendance management system

There are several reasons why you should choose an automated student attendance management system for your school. The first important reason, in this case, is that they come loaded with features. These features make it really easy for you – the school administration – to run the affairs in this particular regard. They may be enumerated as below:

• Leave management
• Biometric or RFID integration
• Managing half or full day attendance
• Subject wise attendance
• Managing daily attendance reports
• Providing instant notifications to parents

It needs to be said in this particular context that technology is always evolving and the same thing can be said of these systems as well.

Attendance Tracking Software

Track complete Student Attendance by using this Software.
Student Attendance Management is a comprehensive attendance tracking system for educational organizations.

Why student attendance management system is useful?

There are several reasons why these automated student attendance management systems are being thought of as being so useful in the first place. Those reasons may be enumerated as below:

• Assuring the safety of students
• Increasing the productivity of teachers
• Improving communication between parents and teachers
• Developing discipline and punctuality
• Helping with course management
• Improving the results of students
• Stimulating student behavior
• Improving salary calculation
• Saving time
• Being environment-friendly

Speed and accuracy

This is one of the best reasons why you would need such a system in your school in the first place. If your school management software has a students’ attendance management module in it, it is always great. This is because then there is no need for you to maintain such data in a manual way as you were used to doing till date. In any case, such processes are cumbersome and long, which means that they are better absent than present. With such a system students can easily log on to an online system and mark their attendance.

Generating reports in an automatic manner

Quite often teachers have to access the attendance reports of their students on an urgent basis. It could be for reasons related to discipline or for meetings with the parents. When you use a student attendance management system you basically make sure that reports can be created with just a click of your button. This way, you – the school management – are also able to get access to various summaries, and trend reports that are connected to the attendance ones.

Increases punctuality

These systems are simply great when it comes to enhancing punctuality among students.
In a manual system, the entire operation happens on a daily basis and the teacher enforces the attendance on a daily basis as well. However, with the cloud-based online student attendance management systems that we are talking about over here, you can actually record the time at which each student is attending the school in an accurate manner. This, in turn, allows you to monitor which students are being tardy in this regard and then pull up students to teach them why it is important to be punctual at school.

Sending alerts to parents

When you use an online attendance management system for students it becomes easier for you to send automatic alerts to the parents if their wards are not attending the school. You can be sure that this is something that would be impossible if you were using a manual system. However, with a school management software that would store all necessary data related to your institute, this would be as easy as it gets. In fact, these systems can also store the contact details of the parents and this way it would be easier for you to send notifications to the parents as well.
The parents too would be benefited by this as they would be able to stay updated with the attendance related details of their kids. They would have a clear idea of the number of classes that their children are missing out on.

Managing the attendance of staff

With the help of the attendance management systems, you would be able to keep track of the attendance of your staff as well. This includes both your teaching and non-teaching staff. This way, you would find it easier to calculate the number of leaves that they have availed and keep track of the number of days and hours that they have worked as well.
This, in turn, would help you work with a lot of accuracy and ease than would otherwise have been possible.