Tips For Choosing The Right School Management Software

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Student Hostel Management Software This Online Hostel Management Software has been designed to automate and effectively manage the entire process of gaining admission to the hostel. … Then it allocates rooms to the registered students and also records their fee and other advance payment details.

School authorities all over the world are continuously engaged in numerous activities to efficiently manage school functions and provide a better educational experience to students.
However, managing school affairs is not at all easy in this fast growing world.
To better perform the functions of school management and assure parents of their child’s safety and progress, schools are using school management software nowadays.
This software boasts a variety of features that improve the overall administration of schools. Now, let’s have a look on the top 20 tips for highly effective school management software.

Below we have highlighted some best tips which you can use while selecting school management software:

1. Student Information
Attendance, homework, discipline, grades, and achievements! Almost all the information regarding the students can be accessed easily using efficient school management software.
Teachers can use the student database to avail basic information of students like grades, address, information regarding parents and siblings etc. In addition to this information, details regarding the students’ medical history, accounts, billing etc. are also added by the administration.
Smart cards for schools can be used as identity cards to access the details regarding a particular student when required. As simple as that!

2. Parent Access
Being part of your child’s school activities and stay connected with their academic progress can be a difficult thing in this busy world.
However, now it’s easy for parents to avail updates about their child’s academic activities through parent portals and school apps.
It helps parents to be with their child and teachers the whole day.
Benefits of Parent Portal
• Helps parents to actively participate in their children’s educational activities
• Provides up-to-date information regarding PTA meeting, grades, assignments etc.
• Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
• The feature of a direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions

3. Teacher Information
Effective school management software not only helps in availing information regarding students but also provides information regarding teacher activities inside the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently etc. Also teachers can use their database to keep the details regarding class timings, student progress and classroom activities in one place. Some of its advantages include:
• Teachers can log onto their database securely to access the records regarding school, classroom and student activities
• Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
• Teachers can easily notify parents about their student’s report once it is filed

4. Artificial Intelligence Integration
AI has slowly started to make its presence felt on our daily lives. In 2018, AI is has become part of many mainstream software. For effective school management software, one of the key areas with AI integration is School Bus Fleet Management.
With Integrated AI features such as Auto Routing, Auto Optimisation and Auto Allocation, managing school buses has become much easier than ever before. So, check out if the software of your choice offers any AI features.
AI is not a fancy term. It actually reduces your expense and makes a significant difference to safety and your ROI

5. Communication Facilities (Voice Messaging, E-mail, Chats, etc)
To a great extent, student success depends on the effectiveness of communication among parents, schools and teachers.
School management systems have Parent portal, which are capable enough to facilitate the communication process by sending text, voice messages and e-mails to a predefined set of parents and the whole school.
Thereby lessening the time invested by the school administrators in making phone calls or leaving messages to parents.
Another small but important feature of highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day etc.

6. Attendance & Timetable Management
Attendance management is an important school administrative task and it requires teachers to spend a small chunk of time at the beginning of each class.
Sometimes, it is difficult for teachers to manage the whole process of taking attendance and recording them accurately.
Marking attendance in grids having small squares is very hard and errors can occur very easily.
But attendance management is no longer a burden with the Teacher App. Now, recording attendance of each student is just a click away. You can manage attendance of your students without any errors using online attendance pages and share the details with parents within a short time.
The teacher app also provides an effective way for teachers to mark their own attendance, check the timetable and apply for leaves from their smartphones.
Timetable management for schools become a much easier process with this feature.

7. Online Assessments and Assignments
While term examinations are still relevant, it is of much help to teachers and students to test and learn the knowledge each student has acquired continuously. Online assessments and assignments are therefore very important.
Teachers can provide individual assessments to each student looking at their level of knowledge if so required. Rubric-based assessments can be used by teachers for such purposes. So, this is an important feature for school management software to have.

8. Report Cards
A Report Card represents a student’s hard work throughout the year and it is the most anticipated thing in an academic year. However, both the teachers and the school administration find it a time-consuming responsibility.
School management software can help teachers and school authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance and exam results, the database completes the report card automatically.
Teachers can review this before finalizing and approving the report card and make it accessible to parents and students immediately.

9. Fee Tracking and Online Payment
Managing receipts and incoming payments, preparing bills, tracking several types of fees before applying them to the right student etc can be time-consuming and difficult without proper software to handle the functions.
A simple way to manage and deliver payments, charge fees and prepare bills is by using Smart Cards for payment system. It is easy and convenient to use.
Online billing helps schools to allow credit card payments and parents can pay their child’s school fees at home easily. This make the whole process of fee payment hassle-free for both parents and the school.

2. Parent Access
Avoid keeping bundles of files as you can save all the data in a system. This method can help you to access the data immediately if required. You can do this with effective school management software.
Such software is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the difficulties caused by human errors and treats the new and old students differently based on the information provided.

11. Profile Management
School management system software efficiently performs profile management. It is one module of the system which is used to manage students, parents, staff and teachers. It captures information such as name and contact information of the users. Every user has unique login credentials to access.

12. Homework
With this module, daily classroom homework assignments become easily available to students 24 hours a day. It also contains the date when it was assigned and when it should be submitted. In addition to these, teachers can also modify homework assignments and projects as per the requirements.

13. Library Management
This module is an effective solution to make school library management simple and effective. It has features such as find, search, issue and return books. It supports bar code & scanning capability to automate your library. It also includes reports of library members, daily issue register and much more.

14. Transport Management
Any effective school management software will have the facility to manage school transportation effectively. With this, you can keep track of each student’s route change history. They also display information such as students who has opted for school transportation without routes assigned to them. It ensures student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.

15. Use of Convenient Apps
As smartphones are daily drivers these days, it is a given that any school management software worth its salt should make use of apps. Smoothly performing apps with the right feature sets make lives easier for students, teachers, parents and support staff.
Some key apps that should be in School Management Software include Parent App, Teacher App, Transport Management App

These are some of the characteristics of highly effective school management software. So, what are your thoughts on the same? Please feel free to share them with us in the comment section.

Why RFID Attendance System in Schools & its Benefits?

Every day we all appreciate the benefits of RFID solutions even though many of us do not acknowledge their presence in different situations in our everyday life. We see it in shops, libraries, hospitals, amusement parks, airports, schools and any location where item / people movements are tracked to better serve customers. While RFID-related solutions have long been part of libraries, there is a sudden increase in student monitoring RFID applications as it improves the overall safety of students in schools and other areas where continuous adult supervision is required. RFID systems can produce huge data that can be analyzed to provide insights into decision-making.

Biometric attendance management

How RFID Attendance System works?

In a school environment, RFID can be applied to gain benefits for all participants–students, family, educators, and management. An RFID tag is issued to each student to wear. It can be in the form of an ID card and part of your uniform every day. Each RFID tag is preprogrammed in conjunction with the student’s unique user profile. The antennas will be placed in strategical locations like school gate, classroom doors, library, canteen, etc. Multiple antennas can be placed around the same location to increase accuracy and work as a standby to avoid the single point of failure.
The antennas will be connected via a well-planned network of power cables and communication cables to RFID readers and power source. RFID readers are then connected to a computer for the information and database to be stored and processed. This computer will be linked to the student information system such as Paatham by sending different warnings to the stakeholders. Ex: SMS alerts parents when they enter the main door, Mobile app alerts when they enter or leave a certain area.

Benefits of using RFID Attendance System in schools

Security & Safety

A well-developed RFID attendance system provides protection for students ‘ daily operations and health. As all the information about the student is registered and transmitted to the parents after the student enters the gate in the morning before leaving at night, there is less worry about the safety of the students. Since all the information are transmitted by SMS or mobile apps to parents, parents find peace of mind and can comfortably concentrate on their jobs.

Fast Communication

Without an automatic RFID solution, to communicate with the parents, each of the updates must be entered manually in the student information system. This job could be completed either end of the day or once every week, depending on the workload of teachers and admin staff. This is not beneficial to the parents as it is the same as how schools are pre-technology run. All location data is collected and automatically transmitted to the student information system with RFID solution. The same information will be provided to the parents on pre-set timing and logic, depending on the settings chosen by the student information system operator.

Better Discipline & Better Grades

It is observed and proven in case studies that a well-monitored school will have better discipline compared to schools without surveillance. This is not only because of the improved discipline of the kids, but also due to the improved discipline of various non-teaching staff in the school like security guards, bus drivers, maids etc.. When students are aware of the fact that the attendance is tracked live and communicated to parents instantaneously, this will avoid disciplinary issues. And better-disciplined students produce better grades and good citizens.

Other Places to Install and Benefit from RFID System in a School

Libraries

Apart from attending students, the RFID solution can be applied to improve everyone’s library experience. The books can be embedded for tracking and data analysis with RFID tags instead of barcode. It, in conjunction with student RFID tags, can create seamless experience in borrowing and returning library books without the need for library queues. Students may also check for the availability of any book in library management software or school management software. The RFID device will also provide comprehensive data on student and book movement within the library over a period of time to understand student behaviour. Where we can understand why certain actions of students enable them to become good readers and good students.

Restricted Areas

In most of the schools, there will be restricted areas where the students are not advised not to approach. This can be for privacy, security, and safety or to improve discipline. The entry to the restricted areas can be tracked and the warning can be issued immediately.

School Buses

Another recent trend is to implement an RFID system in school buses. This allows the tracking of students outside the school campus when they are on a school bus. This collects information about the stops where the kids on-boarded and de-boarded the bus. This also will be communicated to parents on a realtime basis through the student information system mobile apps or SMS.

Canteen

Similar to how a library is automated, a successful RFID system can be used to automate regular canteen operations. The pre-funded wallets incorporated with the student information system and the RFID solution will subtract transactions. This will save students and teachers a lot of valuable time.

Attendance System for Teachers and Non-Teaching Staff

While the RFID system is mainly used to track student attendance, the same system can be applied to track teachers and non-teaching staff attendance and movement without cost increases. The same components of hardware and software can be used to produce information on the performance and actions of teachers and non-teaching personnel on the school campus.

What parents are expecting from the School Management Software?

Now that most school have software for administration, most of the day-to-day operations such as fee payments, schedule management, bus monitoring, etc. are all accessible under one platform. Nevertheless, have you ever believed from the side of a parent what they really want to see in the software of your schools? In reality, parents always want to maintain regularly updated on the activity of their children. Below is a list of things every parent wants to see and worries about. Take your time to read this ten minutes and make sure that your classroom software gives these objectives.

best school management software in india

Effective parent-teacher communication

Parents expect a productive update on the daily operations of their child. Does your classroom software provide parents with sufficient communication choices? Please send them the precise resolutions and options for the meeting when parents miss a class meeting or other activities. Alert them to these schedules early on. It is much simpler to enable communication linked to performance, attendance and other emergencies with a parental commitment app or module in your classroom ERP.

Real-time access to children’s attendance and progress report

A key factor you should look at is one of the variables that influence the bad attendance performance of your schools. Ideally, is classroom software capable of providing parents access to the participation and achievement of their children in real time? By sending automated text messages and emails, you can keep parents up-to-date about these, which also helps improve parental commitment.

See important school announcements and calendar

Parents will be compelled if previously informed of the planned college conferences or activities. Sending early warnings via SMS and emails provides parents with the ability to plan their schedules and set the rest for what will happen next. You must also make sure that the calendar and announcements are in a presentable format that anyone can readily understand.

Live bus tracking

You can guarantee that children never wait long for the bus at boarding points with the assistance of real-time bus monitoring. Alert them a few minutes prior to the boarding point being reached by the bus. It is best practice to send an SMS to parents and provide the comprehensive route map. Provide, if necessary, velocity alerts. Set up a velocity warning in your bus monitoring module to avoid accidents and improve safety.

Alerts and notifications

Alerts assist parents notify significant days for paying fees, meetings with parent teachers, school activities, etc. It’s a excellent instrument to send data about something new, and that’s also essential. This will encourage excellent parent, teacher, school administrator, and student communication. If you’re not already using it, you’ll likely have to set 8 alerts right now!

A reliable Mobile app

More and more schools invest in mobile apps to maintain parents up-to-date on the activity of their child. Timetables, reminders, meetings, parents don’t have to go to the school website to search for them; they can simply download and connect to the free app. Mobile apps have a lot of advantages for both parents and educators by enhancing school-to-parent communication.

Top 5 Mobile App School Management features that will keep you up-to-date

What is school management software?

School management software is an application that helps your academic organization handle all procedures. The correct school management software for any classroom or school is an organisational boon. It is because most procedures driven by rules can be automated and digitized for the school management software to be conducted.
It involves everything from submitting request forms during admissions to creating massive individual fee receipts for the student body. Therefore, school management software is the perfect partner to guarantee that every academic institution functions smoothly on a day-to-day basis.

How does a school management mobile app help?

While school management software is a helpful instrument in the arsenal of any instructional institution, when using it on a mobile device, one can acknowledge its complete value. The complete power of school management software is unleashed by the suitability of using equipment from people to be used on the go.
Research demonstrates us that most individuals are using mobile devices to access their internet portals, such as mobile phones or tablets. A instrument like a school management software becomes a right partner in the instructional ecosystem in this fast-paced world when individuals can use it at any moment and across their systems from anywhere. In this respect, seamless experience across devices and platforms is essential to growing use by multiple industry stakeholders on a continuous basis.

How features of school management mobile app improve efficiency?

One of the noticeable benefits of using ERP applications is how it makes everyday procedures more effective for all stakeholders in the educational ecosystem. People can more efficiently and effectively handle their daily duties. Such results will only be improved when using the classroom ERP mobile app.

school management system

BELOW WE DISCUSS THE FEATURES OF SCHOOL MANAGEMENT SOFTWARE THAT GET ENHANCED WHEN USED ON MOBILE DEVICES:

Timetable Tracking

Staying on track implies having access to one’s timetable easily and easily accessible. This is particularly the case for learners who are also learning how to organize and retain consistency in their lives alongside their academic endeavors.
In this sense, having a portable classroom management app that shares timetable details in real time, along with associated data, enables learners to adhere to a schedule and create practices that will also make them a future-oriented timetable.

Fees Management

Fee payments are essential for school management as they impact the bottom line directly. It is also an indicator of a school’s economic health and a extremely delicate process. Fee generation and payment is a high-stakeholder method–reducing error rates is crucial and remaining precise in detail.
A school management software is therefore a ideal fee management scheme that can take over any academic institution’s end-to-end fee method. The benefit of using the classroom leadership app is that parents can pay fees and obtain cleared on – the-go receipts for duties.
The classroom ERP app allows them to make safe payments at any moment and from the device of their choice via a payment gateway from anywhere. It can be simple for both parents and school management to know that this essential process is proceeding smoothly and effectively, while being convenient for all involved stakeholders.

Attendance

Attendance tracking system help any academic institution’s student body health. It is possible to study patterns in attendance to comprehend patterns that show disease, blockers to attendance, or even learners who may fall back in some manner or another. But attendance tracking is not restricted to finding these trends in a school management app.
Being able to use attendance monitoring in real time via the mobile app enables parents and educators as well as management to be conscious of the whereabouts of a student or to monitor where they were last. While independence is encouraged, a school’s primary mandate is also to ensure the safety and security of a student – this is made possible on a day to day basis by the attendance tracking feature in the school management app.

Messaging Platform for Notifications and Alerts

Staying up-to-date in real time leads to more effective days at any educational organization for students, teachers, parents, and management. In this respect, a mobile school management app is particularly helpful–it can send system-wide alerts and notifications in a matter of moments and reach the individuals it wishes on its mobile devices. No longer send circulars or make endless phone calls to update stakeholders in the educational ecosystem about what is happening on a daily basis.
Instead, to keep everyone in the loop, use instant SMS or email notifications or in-app notifications and messages. To receive such alerts and notifications, notifications and alerts can be set up and muted for a multitude of reasons, as well as being able to select an audience from one to pre-selected groups. These alerts and notifications also take into account privacy issues as they are within the school management software platform itself and can be kept confidential to a selected public rather than a system-wide alert if so desired by the notification sender or alert.
Automated alerts and notifications can also be set up to provide appropriate parties with confirmations or other data caused by inner procedures. This type of automated messaging scheme guarantees lowering the strain on an educational organisation time and labor resources.

Transport Tracking

Maintaining the safety and security of the student at an academic institution is a crucial component of every school. It involves traveling to and from college during their commute. Parents and school governance must obviously be able to monitor each individual student’s whereabouts during the day at any specified time point. The transportation management function in the school management app makes it possible. It enables parents and administration to monitor which transportation car is present at the school, to which each person has been allocated, and also to monitor the vehicles whereabouts in real time.

Also, the transportation management module describes paths and stops for a school transportation car that keeps parents informed about the path to and from school. With such a function accessible on the classroom ERP app, parents and management are able to access this data from their mobile phones at any moment – there is no need to log into a cumbersome dedicated scheme to find out this data.

How can a school management system be more effective and efficient in helping a school function?

Today, school works in intelligent ways. Using school management systems has made it possible for schools to work efficiently – saving time, money, and other resources. Many schools around the globe also opt to use a classroom leadership scheme to manage the transportation system.

What Is A Transport Management System?

For organisations including colleges and academic institutions, a transport management system utilizes online software to handle transportation activities. They assist control the day-to-day transportation procedures and make it much easier to execute the transportation scheme in real time.

School Transportation | Transport Management

1. Safety And Peace Of Mind To The Parents

One of the greatest benefits of using a transport management system is that it utilizes the mobile application for school management software to link parents to learners using the transport scheme. This allows parents to monitor their kids and identify them at any specified time during the trip using the mobile application.
This ensures that parents have full peace of mind when it comes to their children’s security and handling the transportation system using the school management system.

2. Exact Scheduling

Managing the transportation scheme using the school management system enables schools notify parents of the accurate morning pick-up of the learners as well as the right evening drop-off time. This guarantees that at the correct moment the parents or caretaker are accessible at the door.
In the event of an emergency, if the schedule changes, the parents receive an automatic update via SMS and email, keeping the parents always informed.

3. Improved Routing

Using the transport management system, schools can allocate buses on different paths in the most effective way to ensure that students are not overloaded or that there is a shortage of buses on any school path.
Using the school management system, any modifications in the bus schedule can be managed efficiently. This enhanced routing enables the college to save long-term energy and expenses.

4. Improved tracking of the school bus

Using transportation management, schools can readily monitor busses and report bus sites correctly and provide government and school management with real-time information. This enables or rapid reactions to possible breakdowns, accidents and other emergencies. This real-time visibility also enables the school monitor bus velocity and helps enhance the safety of the school bus and the accountability of the driver.

5. Consolidated reports

Managing the transportation system using the school management system provides periodic reports on the operation of the transportation system for school management. This report, which is accessible at the click of a button, can include multiple information such as reporting on driver punctuality, reports on car use, reports on car stop and much more.

6. Bus Fees Tracking

Using the classroom leadership software is also a excellent way to monitor the payment of school bus charges and issue receipts for the same by clicking a button.

school bus tracking system

Schools will not only function more efficiently with the assistance of a school management software and a transportation management system, but they can also work to create a safer transportation system for their students and their staff.

How is the school management system useful to the industry of education?

School management systems in the educational globe have become the recent cool quotient. Managing a school is complicated administration, authorities and many duties. Having school management software is essential for the smooth flow of school tasks. It is one of the modern, customized and integrated school management software. This basically makes work easier for everybody concerned with the management of the school. School management software is for classroom leadership, customized and embedded. This makes it simpler for everyone to work.

Paatham - The Learning App and School Management System

1. Keep the track of information– It is not easy for schools to maintain information pertaining to their students. But school management system makes it simpler for schools to maintain track of information such as attendance records, homework status, discipline maintenance, how well learners are doing, and what they are achieving within the boundaries of their schooling careers.

2. Access to parents– Parents are able to maintain and view the performance, progress and lack of areas of their child without physical meetings. This is what good online school management software facilitates. They always get the information they need to know, no matter how busy they are.

3. Information on teachers– The school management software is intended in such a manner that the class schedule of the teacher and the accounts that they are filing with higher effectiveness and ease can also be viewed. This database also contains data on the class schedules and timings of Teacher. Records and tracks down everything that the teachers are doing within the school.

4. Manage attendances– An important administrative task performed by a school is managing attendance. Teachers are entrusted with a tedious job of maintaining attendance records that generally cost a considerable quantity of time. No matter when it is done, precious time that could have been devoted to the class will always be eaten up. That’s where contemporary day school leadership systems can make their lives so simple.

5. Track of report cards– As of now, the report cards are maintained manually but with the school management software one can easily manage the paperless report cards & the entire process gets over and done in the most seamless way possible.

6. Tracking of fees– Activities linked to the account produced paperless and foolish evidence. Collecting fees online makes it trouble-free. Each organisation has to cope with their companies cash inflows and outflows. Academic institutions also have activities related to their own account, such as managing fee vouchers, school staff salaries, daily collection reports, etc.

7. Managing admissions– It can also be quite difficult to manage the entire process of learners being admitted to your college. There is always a possibility of losing important information. School leadership systems assist you to conduct the entire internet job and therefore save time. School management system decreases complex duties and manual labor making account management process simple and accurate.

8. Track on assignments– Facilitating students ‘ duties and assignments becomes simpler. The software stores critical data such as when the homework was assigned when to submit it, and other details such as what the task was. This is advantageous for teachers as they can readily change homework tasks whenever necessary.

9. Security and communication– School management systems have added a lot of security features to the schools like live tracking of school transportation system, live communication between students-teachers-parents-management, etc. An effective school management system enable you to keep track of the routes being taken by students to the school premises and if at any time the routes are being changed or not. You can also see if students used school transportation without using the routes that had been assigned to them. As far as student safety is concerned this is an important feature indeed.

10. Inventory Management– Easy Library Management such as e-library facilities and Improved Hostel management and Better School inventory and asset management becomes easy with software.

How To Manage School Transport Effectively with advance Technology.

Technology in manufacturing school buses keeps improving and advancing each year to accommodate the increasing safety and security concerns of student transportation.

Better safety, lower costs and simpler operations are the major reasons that drive technology to seek new methods or improvise on the existing.

Information and computer technology has had a great influence on School transportation management systems. Innovative products have been developed to make unwieldy operations easier and to solve issues faced in student transportation.

Technology works with humans to create a secure and safer environment for students, enhance the rider and driver experience and increase the overall efficiency of operations.

Top 6 Benefits of Transportation management for school management

Making students safer

Tracking the bus and its movements can make students safer on the road. By tracking the minute by minute route of the bus parents and school management can ensure that they know when to send their children for the bus and when to pick them up when they get off the bus. This means that the child is not unsupervised at any times. If the bus has been in an accident or broken down on the road then too the information can be sent to parents and school for help.

Safety inside the Bus

School bus is the place where the child interacts with other children. Nowadays bullying is a big issue. Trackers and cameras used in school bus management method can give the school authorities what is happening inside the bus. This also ensure that the bus driver and conductor does not misbehave with the children and the discipline is maintained at all times.

Student location alert:

Alerts can go to the parents and the school when the child gets off on the wrong stop or does not reach the bus in time. When the bus is late the parents can be notified. If the student never gets on the bus the parent and the school can be notified immediately so that the child’s whereabouts are always known. If there are delays in coming out of the school or the child has to stay back because of some school activity and the bus will be late then too the alerts can go out immediately.

Better Bus routes

Better bus management system with trained drivers and trackers means that bus routes can be planned in a better way. Studies have shown that spending more time on the school bus adversely affects the academic life of the children therefore better bus route planning benefits the students. Bus routes can be planned with the help of trackers and GPS systems that give real time traffic and road updates. This way the driver can take the shortest and most fuel economic route.

Better scheduling by the management

By knowing the schedule of the buses the management can plan the student schedules in a better way. This means better time management which will give the students a better academic fluidity.

Bus maintenance tracking

Trackers on the school buses can give the bus management systems the real time condition of the bus and notify them if any maintenance is needed. Maintenance practices of the buses can be improved by following the maintenance schedule reminders. Bus management can track the driver’s habits also and give them feedback so that they can improve the driving habits. This in turn means that the company will save money on repairs and fuel and be economically beneficial.

The streets are not safe for the children in today’s world and therefore school bus management becomes an important tool which help guarantee the safety and well being of the children.