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- April 12, 2021
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Board examinations are one of the most important exams in a student’s life and are often regarded as the stepping stone for one’s glorious future. The results of board exams are considered a key factor in securing admission to their preference of higher secondary schools and colleges. These are the key factor that directs the supreme decision as to whether the student will be able to obtain the desired educational stream in higher classes.
These are also viewed as an important part of the professional resume of a student, reflecting their academic performance and achievements.
These are some of the reasons that closer to the board exams, the atmosphere in classrooms becomes serious with students and teachers putting in the best of their efforts.
Smart schools and teachers also opt for technology for school management software to support students during their pre-board examination.
Student and Parents communications
While the students offer the board exams, it is a well-accepted fact that the students who do well are those who have ample support from their parents at home. The online student management program helps teachers to stay in touch with their families, keeping them up-to-date on all the school happenings and the classroom results.
This component of a school management software also lets parents keep track of student’s attendance and review their children’s exam-related records, thus helping parents stay up-to-date on the students, enabling and encouraging parents to support and direct the students even at home.
Using the school management software blog post unit, teachers can post blogs as a student learning resource. In addition, these blog posts can also include assessment tips, learning guides, discussions on relevant topics, assignment tools, and plenty more. These blogs can be a reference guide for students as they study for their board and pre-board exams.
For students preparing for their pre-board and board exams, online discussions held over the school management software are an important tool that will help them to stay connected with their peers and teachers during after-school hours. Discussion module helps the students and teachers to interact with each other, resolve doubts, get their queries answered and share their views through posting comments in the discussion board.
As administrators of these boards, the teachers can moderate these discussions, participate in them and delete comments that may confuse the students.
Online Assignment Management
The school management software assignment application was designed to help teachers routinely administer homework, exams, and tasks to students. The online system makes it easy for the class teachers to administer the exams, collect the finished work, review it and provide students with valuable feedback to help them learn more and perform better in their examinations.
Custom student remarks
Once the students have participated in the online tests and exams given by the teachers to prepare them. The custom student remarks module helps the teachers to provide comments for each of the student on the basis of performance in different subjects. The teachers can either give common remarks to the entire class correcting or guiding them or the teacher has the option to give individual remarks to a student on any particular exam conducted. Besides the teachers and the students, the parents can see the remarks in their profiles for daily updates and can accordingly keep track of their child’s academic progress.
Closer to the date of the exams, as the schools exchange their calendar of events with the dates of tests, vivas, practicals and other important board exam dates. Using the school management software’s event calendar feature makes it easier for students and parents to stay up-to-date on the exam schedule and any changes associated with it.
Another essential feature of the school management software that can help the teachers prepare the students better is the collaboration feature.
This feature allows students and teachers to interact with each other at any time through email, audio and/or video. We can create group sessions to provide students with additional online tuition, and they can record and post these sessions for future use. The group chat session also helps students clear their doubts and gain a better understanding of the topic.
Education today is extremely cut-throat, and due to a few scores, students will lose out of being admitted to their preference colleges. It is important for teachers to do everything they can to help give their students the extra edge in this hyper-competitive world, where every single mark counts.
The use of a school management software with its various tool and modules enables the teachers to reach out to their students at all times and offer them the best possible learning experience. It allows the teachers to help the students improve their learning skills and keep practicing until they are ready for their big exams. After all, practice makes perfect!
The end of the year is the festive season with many schools, colleges and educational institutions slowing down and going into a vacation mode. During holiday season, Students often appear to be distracted more easily during the holiday season as the focus shifts to spending time with family and friends rather than the books before the students. This can be a challenge for teachers and educators as they struggle to keep the students focused on their studies. Another obstacle faced by teachers is to ensure that students complete and apply all the work on time, ensuring that their performance is on a trend upward.
This can be seen as a major task for teachers in traditional schools and colleges. But it is easier than ever to ensure that the students stay motivated and remain excited about their academic achievements with technology to help them and with the help of school management software.
Here are a few strategies and school management software features that keep student’s updated during the holiday season:
The school management software’s news feature allows the administrator or the privileged employee to publish the latest news and academic updates related to the school for the day. These can be used by staff and students to help keep them up-to-date with all the latest campus events during the holidays that will be available to all users on their dashboard.
This campus news which is easy to create and publish can not only be textual but can also include videos and images to make it more interesting. Additionally, the administrator can allow for comments to be added to the news to make this feature more interactive for the students.
Another strategic way for schools and colleges to keep students engaged through the discussion feature in the school management software. Through online discussion, students, teachers, and staff can interact with each other despite the holidays. This module helps the students and teachers to interact with each other through discussions and comments. This is a moderated discussion and unwelcome comments can always be deleted by the school administrator. They can interact and exchange ideas, discuss grievances and build a stronger and more engaged student and teacher community.
With the help of the Poll feature, the school can seek and collect the opinions on a particular subject from a group of selected members. This poll can be done anonymously without revealing the identity of the person and can be extended to a pre-selected audience for the purpose of analysis.
The school can share important screenshots and pictures with the students or employees by creating an album in the gallery module of the school management software. Public albums that update the students with the various events and activities of the school can be shared so that even when the students are on a vacation, they are updated on the school happenings. By sharing these images, the students also get excited and motivated to resume classes when the holidays end.
One of the most common methods to send regular updates to the students and the parents is through the use of emails. These mails help the schools keep the parents and students updated on a regular basis. Emails also enable to school to send essential communication to the teachers, parents and students such as fee reminders, exam schedules, meeting updates etc.
Emails can also be sent to the alumni to engage them for career guidance and training activities for mutual knowledge exchange. Additionally, to reduce the burden on the administration, the school automatic emails can be set up for a particular set of recipients on specific events
The Task module of the school management is used by the school administration team to assign tasks to the staff or the students by their teachers or management team. Once the students or the staff receive the task, they can then upload documents and put up periodic updates related to the task assigned to them. They can also receive feedback, comments and further instructions related to the task for further follow ups.
The holiday season, while it is a time for rest and relaxation for the students, does not necessarily mean being cut-off and isolated from school work. With the help of the various technological tools given above, the students can continue to stay connected with their school, peers and teachers. The period of time, when used well can also be used by the students to give themselves the extra boost that will help them ace their exams with ease.
LMS is short for Learning Management System.
It is a management system used to deliver educational courses and/or training programs to your customer base. It is a software program that can help you easily organize the courses you plan to deliver by helping in creation, change, assigning, grading, etc.
For example, MS Office Word helps you write various documents, Gmail helps you receive, send and manage your emails, Adobe Illustrator helps you design and deliver various kinds of elements. In a similar manner, LMS is a software program that not only helps you create but also manage and deliver eLearning courses.
Features of a Learning Management System
A Learning Management System is a web-based platform for delivering, tracking and managing online training. The main features of a Learning Management System include course management, learners enrollment, activity reporting, messaging, conducting assessments, certification etc.
Here is an exploration of the role of Learning Management Systems (LMS) and how a Learning Management System benefits any school.
A Learning Management System provides technology for the delivery of eLearning material that can be utilized to share course content, activate technology based learning tools, facilitate interaction and feedback, and provide a means for delivery of assessment and assignment submission. So, a Learning Management System (LMS) can provide the following features:
Build a curriculum using different kinds of engaging and insightful course material. This is an essential feature of any LMS. Course material may include videos, material for reading, presentations, evaluations, polls, etc. Learning Management Systems can offer courses managed by administrators or instructors as well as catalogs of courses that include courses that are open for learners to self-register.
Registering learners to the LMS. Enrolling learners to the relevant courses. Depending on the Learning Management System, registration and enrollment activities can be performed one at a time or in bulk using CSV import features.
Reporting And Analytics:
It is of utmost importance to monitor the online training initiatives to determine if they are on target or not. The same rule also applies to learner performance. Are learners engaging with the online training material? Is it providing learners with all the information they need to achieve their learning objectives? These are questions that can be answered with a robust reporting system built into the LMS. Learning Management Systems also feature analytics that allow you to monitor online training on individual and group level.
Messaging and Notifications:
You want your learners to be updated about everything related to their Course. Many Learning Management Systems offer a built is communication feature that allows you to send reminders and notifications to learners on upcoming training events, deadlines, exams, course completions, etc. You can also use the medium to promote other eLearning courses available on your eLearning platform.
Assignments and Exams:
At every stage of the course, you would like to assess the Learner and their progress. A learning management system allows you to create assignments that are based on multiple choice question answers. This can help you gauge the level of understanding of the subject. An LMS can also help conduct a time bound exam which consists of a fixed number of questions randomly selected from a question bank.
Depending on the LMS, a certificate can be automatically issued based on the criteria setup for the online exam.
You can learn about each of these features in Paatham by viewing the feature Base section.
One of the primary responsibilities of each class teacher at the beginning of each academic year is to create a timetable for the students. As easy as this job sounds, it can be a dynamic challenge in practice as teachers need to juggle students learning needs with the teachers flexibility across all school standards. In addition, the teachers must also ensure that the students do not find the day too exhausting or dull, thereby providing a structured daily schedule for the school students.
This timetable is usually created manually and can be a frustrating and highly time-consuming task for the teachers.
Over the past few years, however, innovation with school management applications has continuously come to the aid of class. Most school management systems today provide a timetable management module which helps educators build a timetable for schools that is efficient and effective.
Let us look at the advantages of using a Time Table Management System in schools and other educational institutes:
1. Saves Time and Effort
This is perhaps one of the biggest advantages of digitizing the school towards using a timetable management system. As previously stated, creating a timetable can be a complex task. However, the use of technology can not only make the task easier, but the same can result can be achieved in lesser time. All that the teacher needs to do is input the data and the artificial intelligence of the school management software would automatically create the timetable – assigning teachers to the students whilst ensuring the optimum use of all resources and school infrastructure such as laboratory hours, play time, library periods, etc.
So this is one of the main benefits of digitizing the school to use a schedule management system. Creating a timetable, as stated earlier, can be a complex task. Using software, however, can not only make the task simpler, but it can achieve the same result in less time. All the teacher needs to do is enter the information and the school management software’s artificial intelligence will automatically create the schedule – assigning teachers to the students while ensuring the best use of all resources and school facilities such as laboratory hours, play time, library periods, etc.
2. Reduces Error
There are human errors in any manual process. Using the automatic time table management system, however, means that the chance of failure is small. There is also an error in data input, the same can be corrected in minutes by simply pressing a button. This error-free method of creating a timetable will prove to be a blessing for the school with multiple class levels, with many class divisions.
3. Secure and User-Friendly
A significant advantage of using technology to create your school timetable is that it is user-friendly and can be used by anyone with limited computer knowledge.
While being easy to operate technology, the timetable management software is also very secure and ensures that all the secure school data is kept safe, with access to only those with prior authorization.
4. Instant Notifications for changes
Using an automatic system makes it easier for your students and parents to receive immediate updates in the event of a change in timetables such as a shift of class time or a change in course-taking staff. This means that the students are prepared to change their daily schedule in advance, thereby ensuring a better learning atmosphere.
5. Substitute management
In the case of a missing teacher, the use of a time table management system makes it easier for the schools to assign a teacher to a class. The automated scheduling feature will also submit alerts to teachers reminding them about the changes in their schedule, allowing them to plan for the day ahead in advance to prevent any further confusion.
6. Easy customization
You can easily configure the time table management system according to your school’s product guidelines. Therefore, schools can also customize products based on their choice of language, places, number of schools, number of grades, etc. This simple configuration feature helps with ease and speed to meet each school’s specific scheduling needs.
7. Smooth integration into the school calendar
The timetable management system can be incorporated easily into the schedule of online schools. It means that an alternate timetable is automatically generated for sending out to students and teachers on days of special events, half days, exams. This means no problems or disputes with school events and the school will work smoothly.
8. Easy calculation on the payroll
It is also possible to use the timetable management software to calculate the number of hours each teacher spent teaching the school, the number of days working and the different days absent. Calculating this can be a long-drawn process in a manual system – prone to errors and errors. Nonetheless, the same system is turned into a trouble-free one with the aid of the timetable management feature in the school management program. It makes it easy for teachers to measure the payroll.
9. Creating a paperless environment
Managing a school automatically means dealing with an endless amount of paperwork and then managing those records, saving them and keeping them securely for the years to come. However, the use of a timetable management software ensures that all the paperwork gets stored digitally. With its simple and user- friendly interface schools can now simply save all the classroom timetables for years to come. The cloud system ensures that this information can be accessed securely from any location, and the school can safely go paper-free.
Additionally, this saving of paper is also healthy for the environment.
The start of every academic year is filled with chaos as the school has to grapple with multiple tasks that need to completed in an efficient manner. Creating a timetable is one of those tasks pivotal to the day-to-day functioning of the school. However, a wrongly prepared timetable can lead to complete chaos for the students and teachers. In a technologically driven world, the use of a timetable management system offers a host of benefits to the school – ensuring that its school functioning in a seamless manner without any unnecessary challenges or complexities.
Automatic attendance management system using face detection Abstract This paper is about the bio metric attendance management. There are various methods for comparing the faces. The Eigenface is the one of the method. Eigenfaces is set of Eigen vectors which are used in computer vision problem of face recognition.
Schools use IT to add a degree of efficiency, transparency and security to the devices that move to school and back to their students. There’s a lot that modern technology can do to improve the state of school education in the era of robots.School management software is a tool that is specifically designed to streamline the paperless administration of schools and educational institutions. It consists of various modules that greatly help the teachers and staff in maintaining student records, academic history, and other essential student information.
School Bus Tracking in Real-time
School bus tracking in a short span of time has gained a lot of attention from schools. You need to download Paatham tracker app GPS device in the bus to allow school bus tracking. It transmits the information to a central database in real time. This allows users to use a web portal or mobile app to track their vehicles from anywhere, anytime.
Children’s lively and mischievous nature often overrides the school bus’s security, and ultimately becomes a cause for some form of mishap. Surveillance cameras can become a digital eye for school management and help them keep a watch while they’re on their way back and back to school. The surveillance camera monitors the movements in the school bus while in transit and at the end of the day can be checked. If the school bus is equipped with IP cameras and wireless networking, the school administration or parents can even transit the live video feed if necessary.
School Bus Attendance Automation
A boarding or departure status for students is largely speculative based. It has been found several times that students board and exit the wrong bus at the wrong bus stop, leaving parents and school administrators in panic. Installing an RFID card reader in the school bus will avoid this scenario. Students would need to carry a small RFID card that uses long-range RFID readers to record the student’s entry and exit from the bus door. The school bus monitoring software from Paatham Track can be incorporated with RFID systems and can provide the school administration and parents with appropriate alerts.
School Transportation is one field in which engineering is largely untouched. With so much to look for in the days ahead, India’s school management will be better supported and more effective in technology. Paatham Track solutions have always been on the verge of providing schools and educational institutions across India with next-generation solutions.
The school management process is not as cumbersome as before because most schools are using the best school management software to manage their entire administrative activities. An efficient school management program should keep all school players connected.
Mobile phones are the perfect way to stay connected and here we applied “the realm of mobile phones” in the school management system.
We have made progress in the school management software through “Paatham,” which is a special school program which handles all activities efficiently, systematically and in an orderly manner. These days, this software will be one of the preconditions for someone who wants to manage data effectively and most of all is user-friendly.
Paatham– School Management System
By using Paatham your school can manage all elements of school management system including students, courses, exams and teachers.
Best web-based school management system
It is easy, cost-effective and allows the user to access it from anywhere, but the network availability must be assured. Paatham is the best mobile web-based school technology to operate your educational institution.
A Unique feature of Paatham – School Management Software
One of Paatham school management software’s main advantages is to deliver a school management system tailored by your own school and it is a big step for Paathamschool management system to achieve high levels of trust and loyalty from the niche.
Features of Paatham– School Management System
It’s easy to use, affordable, flexible and scalable.
It saves a lot of time for the teachers and parents.
Instant availability of reports.
Data migration from a different type of file is possible.
It is highly secured and backup of data can be done.
Only minimal training is required.
Multiple dashboards which are picturesque.
Easy to identify the applications instantly.
It can be personalized as per the requirement of the school.
As the name “THE MOBILE APPLICATION” implies one can easily guess it keeps the parent, student, teachers connected through mobile phones. It’s so simple to use this app, a no-brainer and absolutely facile.
This app in the school management system makes all the activities of the school transparent and creates a good image of the school in society. As many tasks are simplified with a few clicks, the teachers can use their time productively.
Benefits of THE MOBILE APPLICATION
Parents are updated with every activity of the school.
Parents can view the Rank and result of the student.
Multiple accesses are also possible for parents’ more than one child.
Comparison of the performance of the student.
The teachers can send Academics reports, Co-Scholastic marks, and various other reports.
Updation of any parent-teacher meetings.
Instant notification of the student’s absence from school and other notifications to the parent.
It’s highly secured with user name and password for each student.
Allows taking prompt decision by the parent as well as a teacher.
We are deeply proud and find introducing such unique feature in the school management software as one of our greatest professional accomplishments, and the recognition you give back to Paatham will lead us to higher heights that will ultimately help the school community and thus an effective school management system.
what is Hostel Management Software ?
Student Hostel Management Software This Online Hostel Management Software has been designed to automate and effectively manage the entire process of gaining admission to the hostel. … Then it allocates rooms to the registered students and also records their fee and other advance payment details.
School authorities all over the world are continuously engaged in numerous activities to efficiently manage school functions and provide a better educational experience to students.
However, managing school affairs is not at all easy in this fast growing world.
To better perform the functions of school management and assure parents of their child’s safety and progress, schools are using school management software nowadays.
This software boasts a variety of features that improve the overall administration of schools. Now, let’s have a look on the top 20 tips for highly effective school management software.
Below we have highlighted some best tips which you can use while selecting school management software:
1. Student Information
Attendance, homework, discipline, grades, and achievements! Almost all the information regarding the students can be accessed easily using efficient school management software.
Teachers can use the student database to avail basic information of students like grades, address, information regarding parents and siblings etc. In addition to this information, details regarding the students’ medical history, accounts, billing etc. are also added by the administration.
Smart cards for schools can be used as identity cards to access the details regarding a particular student when required. As simple as that!
2. Parent Access
Being part of your child’s school activities and stay connected with their academic progress can be a difficult thing in this busy world.
However, now it’s easy for parents to avail updates about their child’s academic activities through parent portals and school apps.
It helps parents to be with their child and teachers the whole day.
Benefits of Parent Portal
• Helps parents to actively participate in their children’s educational activities
• Provides up-to-date information regarding PTA meeting, grades, assignments etc.
• Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
• The feature of a direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions
3. Teacher Information
Effective school management software not only helps in availing information regarding students but also provides information regarding teacher activities inside the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently etc. Also teachers can use their database to keep the details regarding class timings, student progress and classroom activities in one place. Some of its advantages include:
• Teachers can log onto their database securely to access the records regarding school, classroom and student activities
• Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
• Teachers can easily notify parents about their student’s report once it is filed
4. Artificial Intelligence Integration
AI has slowly started to make its presence felt on our daily lives. In 2018, AI is has become part of many mainstream software. For effective school management software, one of the key areas with AI integration is School Bus Fleet Management.
With Integrated AI features such as Auto Routing, Auto Optimisation and Auto Allocation, managing school buses has become much easier than ever before. So, check out if the software of your choice offers any AI features.
AI is not a fancy term. It actually reduces your expense and makes a significant difference to safety and your ROI
5. Communication Facilities (Voice Messaging, E-mail, Chats, etc)
To a great extent, student success depends on the effectiveness of communication among parents, schools and teachers.
School management systems have Parent portal, which are capable enough to facilitate the communication process by sending text, voice messages and e-mails to a predefined set of parents and the whole school.
Thereby lessening the time invested by the school administrators in making phone calls or leaving messages to parents.
Another small but important feature of highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day etc.
6. Attendance & Timetable Management
Attendance management is an important school administrative task and it requires teachers to spend a small chunk of time at the beginning of each class.
Sometimes, it is difficult for teachers to manage the whole process of taking attendance and recording them accurately.
Marking attendance in grids having small squares is very hard and errors can occur very easily.
But attendance management is no longer a burden with the Teacher App. Now, recording attendance of each student is just a click away. You can manage attendance of your students without any errors using online attendance pages and share the details with parents within a short time.
The teacher app also provides an effective way for teachers to mark their own attendance, check the timetable and apply for leaves from their smartphones.
Timetable management for schools become a much easier process with this feature.
7. Online Assessments and Assignments
While term examinations are still relevant, it is of much help to teachers and students to test and learn the knowledge each student has acquired continuously. Online assessments and assignments are therefore very important.
Teachers can provide individual assessments to each student looking at their level of knowledge if so required. Rubric-based assessments can be used by teachers for such purposes. So, this is an important feature for school management software to have.
8. Report Cards
A Report Card represents a student’s hard work throughout the year and it is the most anticipated thing in an academic year. However, both the teachers and the school administration find it a time-consuming responsibility.
School management software can help teachers and school authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance and exam results, the database completes the report card automatically.
Teachers can review this before finalizing and approving the report card and make it accessible to parents and students immediately.
9. Fee Tracking and Online Payment
Managing receipts and incoming payments, preparing bills, tracking several types of fees before applying them to the right student etc can be time-consuming and difficult without proper software to handle the functions.
A simple way to manage and deliver payments, charge fees and prepare bills is by using Smart Cards for payment system. It is easy and convenient to use.
Online billing helps schools to allow credit card payments and parents can pay their child’s school fees at home easily. This make the whole process of fee payment hassle-free for both parents and the school.
2. Parent Access
Avoid keeping bundles of files as you can save all the data in a system. This method can help you to access the data immediately if required. You can do this with effective school management software.
Such software is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the difficulties caused by human errors and treats the new and old students differently based on the information provided.
11. Profile Management
School management system software efficiently performs profile management. It is one module of the system which is used to manage students, parents, staff and teachers. It captures information such as name and contact information of the users. Every user has unique login credentials to access.
With this module, daily classroom homework assignments become easily available to students 24 hours a day. It also contains the date when it was assigned and when it should be submitted. In addition to these, teachers can also modify homework assignments and projects as per the requirements.
13. Library Management
This module is an effective solution to make school library management simple and effective. It has features such as find, search, issue and return books. It supports bar code & scanning capability to automate your library. It also includes reports of library members, daily issue register and much more.
14. Transport Management
Any effective school management software will have the facility to manage school transportation effectively. With this, you can keep track of each student’s route change history. They also display information such as students who has opted for school transportation without routes assigned to them. It ensures student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.
15. Use of Convenient Apps
As smartphones are daily drivers these days, it is a given that any school management software worth its salt should make use of apps. Smoothly performing apps with the right feature sets make lives easier for students, teachers, parents and support staff.
Some key apps that should be in School Management Software include Parent App, Teacher App, Transport Management App
These are some of the characteristics of highly effective school management software. So, what are your thoughts on the same? Please feel free to share them with us in the comment section.
An online assessment is to conduct an online evaluation or test to assess academic performance among students. Traditionally, orally or through written tests using pen and paper, these examinations are performed. Students gathered in an exam hall or room where students obtained a question paper and students had to write answers within the time allotted. In order to ensure a fair evaluation of all participants, these questions were not previously used. Participants then turn to their answer sheets and evaluators exchange student scores after a period of time.
All these traditional elements continue to persist with an online study, but the method of evaluation has changed–instead of a physical examination room, students now log into an online examination system through which they view and post their answers to the question paper. This method also involves analysis and reporting of tests.
What are the advantages of an online examination system?
The advantages of implementing an online examination system at your educational institution are plenty. Below we discuss some key, easily accessed advantages of switching to an online examination system at your school:
Straight out of the gate, the negative impact of conventional pen and paper tests on the world is minimized by an online examination system. This kind of eco-friendly and forward-thinking approach to daily processes is essential in a world where students can graduate into an environmental crisis caused by climate change. Students will imbibe these values over the course of their education.
The key advantage of using the online examination system is that it is well incorporated into a technologically rich world. For professional situations, the use of pen and paper is growing. Most of the work is done with email, text messages, presentation machines, computer-based development, etc. Using this method to familiarize students with a range of interfaces prepares them for the real world. It is possible that their experience with such a system and method will be particularly helpful even in the future after they have graduated for activities such as training and testing.
Reduces Labor Cost
The sheer amount of resources that can be used to set up a single exam is mind-boggling — from teachers setting the test to administrators ensuring that all students receive enough copies of the exam paper. The use of an online examination system removes many of these procedures and the related labor costs, which have a significant and positive impact on the bottom line of the method implementing educational institution.
Saves on Time Investment
The design, administration and assessment of a test are time-consuming activities for all concerned from the student to the teachers. The use of an online examination system allows for a reduction in the time required for the analysis process as a whole. This is because features such as inserting and exporting questions, easy access to the students ‘ test, and batch-wise assessments allow students and teachers to save valuable time that would usually be spent on non-primary tasks and instead channel those resources towards setting and assessing students ‘ academic progress.
The overhead costs of obtaining an exam hall, printing out multiple question papers, supplying students with answer sheets and other resources could actually add up. Nevertheless, switching to an online review platform reduces or removes many of these overhead costs directly. Such a move has a positive effect on the educational institution’s bottom line, freeing up much-needed resources for the school or college that can then be guided to core responsibilities.
Increased Security and Privacy
A final advantage of the online examination system is that it allows for increased student privacy and an improvement in how secure the entire process is for all stakeholders involved. For instance, there can be no meddling or untoward activities within the system since there is no opportunity for malicious elements to game the system and produce erroneous responses or results, engage in cheating or any other unethical practices.
Students often earn outcomes that keep their reputation among peers confidential and encourage positive development rather than harmful and futile peer rivalry. This kind of security and privacy may seem unnecessary, but for both students and teachers alike, it really provides a safer and more positive attitude towards the whole examination process. Fostering such a mentality is in the interest of the educational institution as a whole.
What are the disadvantages of an online examination system?
Open Book Exams
Due to the nature of the online examination system model, exams conducted through this platform are open book exams to some degree. Unlike traditional examination settings that did not allow the examination to have external materials in the physical space, nothing prevents students from referring to their course materials during an online examination. Since there is also no direct supervision during the exam time period, the entire system is reliant on an honor system to prevent cheating or other malpractice.
Teachers can, however, mitigate this effect by setting questions that do not depend on the ability of the student to search for information in a textbook or Google. Instead, questions must concentrate on evaluating the student’s understanding of the topic. These are in many ways predictors of the actual comprehension of the content being learned by the student and thus a better representation of their academic progress.
Onboarding onto New Technology
The implementation of an online examination system necessitates a period of familiarisation on part of all users. Any change in structure will require some investment in onboarding on behalf of the educational institution in question.
The best approach to take here is to model preparation for both students and teachers during the transition from traditional examinations to the online examination. Such learning will familiarize students and teachers with the system’s different features, making it more likely that they will actually use it rather than sticking to the status quo as to how exams are conducted at their school.
While the online examination system offers great scope to improve student inclusion and accessibility worldwide, its positive impact can still be mitigated by the location’s infrastructural conditions. Nevertheless, these obstacles are beyond the influence of the system itself, it is clear that it affects it.
Factors like steady internet connectivity, the presence of an electrical connection, and other infrastructural issues in many parts of the world that interfere with how an online review system will work. Therefore, it is important to keep the audience in mind when introducing the school’s use of this program.
Not suited for Collaborative Evaluations or Group Projects
The very nature of examinations in the online examination system prevents certain modes of evaluation being implemented at the school. The most obvious one here is that it is not an ideal platform for collaborative evaluations or group projects. This is because the nature of the platform is objective, preventing subjective evaluations where points are handed out to a group for subjective efforts, rather than points awarded on an existing framework.
Examinations are an inevitable part of the educational ecosystem. With evolving technologies, a globalized world, and an increasingly competitive educational landscape, it is necessary to keep up with the times. Along with ever-evolving teaching and learning methods, processes like examinations must also be examined. An online examination system is the product of such an analysis – it automates, digitizes and flattens the process to become more accessible, inclusive and accurate compared to its previous avatar. At the same time, it does not eliminate best practices in student evaluation and examination that have been built over the years. Instead, the online examination system is a culmination of the old and familiar and the new and innovative.
Every day we all appreciate the benefits of RFID solutions even though many of us do not acknowledge their presence in different situations in our everyday life. We see it in shops, libraries, hospitals, amusement parks, airports, schools and any location where item / people movements are tracked to better serve customers. While RFID-related solutions have long been part of libraries, there is a sudden increase in student monitoring RFID applications as it improves the overall safety of students in schools and other areas where continuous adult supervision is required. RFID systems can produce huge data that can be analyzed to provide insights into decision-making.
How RFID Attendance System works?
In a school environment, RFID can be applied to gain benefits for all participants–students, family, educators, and management. An RFID tag is issued to each student to wear. It can be in the form of an ID card and part of your uniform every day. Each RFID tag is preprogrammed in conjunction with the student’s unique user profile. The antennas will be placed in strategical locations like school gate, classroom doors, library, canteen, etc. Multiple antennas can be placed around the same location to increase accuracy and work as a standby to avoid the single point of failure.
The antennas will be connected via a well-planned network of power cables and communication cables to RFID readers and power source. RFID readers are then connected to a computer for the information and database to be stored and processed. This computer will be linked to the student information system such as Paatham by sending different warnings to the stakeholders. Ex: SMS alerts parents when they enter the main door, Mobile app alerts when they enter or leave a certain area.
Benefits of using RFID Attendance System in schools
A well-developed RFID attendance system provides protection for students ‘ daily operations and health. As all the information about the student is registered and transmitted to the parents after the student enters the gate in the morning before leaving at night, there is less worry about the safety of the students. Since all the information are transmitted by SMS or mobile apps to parents, parents find peace of mind and can comfortably concentrate on their jobs.
Without an automatic RFID solution, to communicate with the parents, each of the updates must be entered manually in the student information system. This job could be completed either end of the day or once every week, depending on the workload of teachers and admin staff. This is not beneficial to the parents as it is the same as how schools are pre-technology run. All location data is collected and automatically transmitted to the student information system with RFID solution. The same information will be provided to the parents on pre-set timing and logic, depending on the settings chosen by the student information system operator.
Better Discipline & Better Grades
It is observed and proven in case studies that a well-monitored school will have better discipline compared to schools without surveillance. This is not only because of the improved discipline of the kids, but also due to the improved discipline of various non-teaching staff in the school like security guards, bus drivers, maids etc.. When students are aware of the fact that the attendance is tracked live and communicated to parents instantaneously, this will avoid disciplinary issues. And better-disciplined students produce better grades and good citizens.
Other Places to Install and Benefit from RFID System in a School
Apart from attending students, the RFID solution can be applied to improve everyone’s library experience. The books can be embedded for tracking and data analysis with RFID tags instead of barcode. It, in conjunction with student RFID tags, can create seamless experience in borrowing and returning library books without the need for library queues. Students may also check for the availability of any book in library management software or school management software. The RFID device will also provide comprehensive data on student and book movement within the library over a period of time to understand student behaviour. Where we can understand why certain actions of students enable them to become good readers and good students.
In most of the schools, there will be restricted areas where the students are not advised not to approach. This can be for privacy, security, and safety or to improve discipline. The entry to the restricted areas can be tracked and the warning can be issued immediately.
Another recent trend is to implement an RFID system in school buses. This allows the tracking of students outside the school campus when they are on a school bus. This collects information about the stops where the kids on-boarded and de-boarded the bus. This also will be communicated to parents on a realtime basis through the student information system mobile apps or SMS.
Similar to how a library is automated, a successful RFID system can be used to automate regular canteen operations. The pre-funded wallets incorporated with the student information system and the RFID solution will subtract transactions. This will save students and teachers a lot of valuable time.
Attendance System for Teachers and Non-Teaching Staff
While the RFID system is mainly used to track student attendance, the same system can be applied to track teachers and non-teaching staff attendance and movement without cost increases. The same components of hardware and software can be used to produce information on the performance and actions of teachers and non-teaching personnel on the school campus.